Accounts Payable Clerk

OMEGA Engineering, Inc.; Norwalk (CT); On-site; USD 55,000 - 83,000; Full time

Job summary

A leading company in the manufacturing sector is seeking an Accounts Payable Clerk in Norwalk, CT. The role involves critical tasks such as processing invoices, managing check runs, and performing month-end closings. This entry-level position requires strong communication and organizational skills, along with a solid PC background, including Word and Excel. Join a dynamic team and contribute to essential financial operations within the company.

Qualifications

• Entry level position with strong communication and typing skills required.
• PC proficiency in Word and Excel is essential.
• Knowledge of accounting principles necessary.

Responsibilities

• Process invoices and checks accurately and timely.
• Conduct month-end AP closing and ensure reporting accuracy.
• Assist with A/P related information across departments.

Skills

Good communication skills

Typing skills

Calculator skills

PC background – Word & Excel

Knowledge of debits and credits

Planning and organizing time efficiently

Knowledge of general ledger account numbers

Speed, accuracy, and dependability

Discretion in confidential matters

Ability to work with others

Job description

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• Invoice processing – enter invoice data into voucher entry screen, determine use tax liability, verify item/service received, quantity, and price. Resolve any discrepancies within payment terms.
• Check processing – select vouchered invoices that fall within the appropriate alpha and date ranges. Run and review the check run edit. Run program to print checks, burst carbons, and run checks through signature plate. Mail original to vendor, and match copy to invoices.
• Month-end A/P closing – run Open Payables, Cash requirements, and A/P distribution reports. Verify accuracy of reports against monthly journal of posting batches. Post A/P sub-ledger to G/L.
• Voucher and pay customer Credits for Accounts Receivable.
• Provide month end Use Tax information by running the monthly Use Tax accrual report. The Use tax accrual report is compared to the A/P distribution report for accuracy. Use Tax accrual report and hand adjustment are given to the individual responsible for filing the state returns.
• All debits processed on a timely basis, especially those issued to infrequently used vendors. Older unresolved debits must be resolved with the help of Purchasing, Plant Managers, or the Credit Area.
• File vendor invoices and payments.
• Assist other department/branches/plant with A/P related information.
• Responsible for developing, tracking, and completing projects relating to Accounts Payable.
• Other duties as directed by Supervisor, Cost & Accounts Payable.
  
  

Description

Non-Exempt

Full-time

Essential Duties And Responsibilities

• Invoice processing – enter invoice data into voucher entry screen, determine use tax liability, verify item/service received, quantity, and price. Resolve any discrepancies within payment terms.
• Check processing – select vouchered invoices that fall within the appropriate alpha and date ranges. Run and review the check run edit. Run program to print checks, burst carbons, and run checks through signature plate. Mail original to vendor, and match copy to invoices.
• Month-end A/P closing – run Open Payables, Cash requirements, and A/P distribution reports. Verify accuracy of reports against monthly journal of posting batches. Post A/P sub-ledger to G/L.
• Voucher and pay customer Credits for Accounts Receivable.
• Provide month end Use Tax information by running the monthly Use Tax accrual report. The Use tax accrual report is compared to the A/P distribution report for accuracy. Use Tax accrual report and hand adjustment are given to the individual responsible for filing the state returns.
• All debits processed on a timely basis, especially those issued to infrequently used vendors. Older unresolved debits must be resolved with the help of Purchasing, Plant Managers, or the Credit Area.
• File vendor invoices and payments.
• Assist other department/branches/plant with A/P related information.
• Responsible for developing, tracking, and completing projects relating to Accounts Payable.
• Other duties as directed by Supervisor, Cost & Accounts Payable.
  
  

Key Performance Indicators (KPI’s)

• Conduct Invoice & Check processing
• Provide month end Use Tax information
• File vendor invoices and payments
• Voucher and pay customer Credits for Accounts Receivable
• Conduct month end A/P closing
  
  

Requirements

Required Skills / Experience / Competencies:

• Good communication skills.
• Typing and calculator skills.
• PC background – Word & Excel.
• Knowledge of how debits and credits work to reconcile accounts.
• Planning and organizing time efficiently.
• Knowledge of general ledger account numbers.
• Speed, accuracy, and dependability.
• Discretion in confidential matters.
• Ability to work with others.
  
  

Physical/Mental Essential Functions

• Ability to read, analyze, and interpret general business documents and manuals
• Ability to interact / communicate effectively with customers, employees, and external personal
• Ability to follow a set of procedures or set sequences
• Ability to use keyboard, sporadic 10 key
• Ability to use mouse (or alternative input device)
  
  

Work Conditions

• Work in an office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Some areas are narrow and difficult to maneuver. Work hours are from 8:00 am until 5:00pm with minimal flexibility. No elevator access to the second floor.
  
  

Other duties, responsibilities and activities may change or be assigned at any time with or without notice as assigned by the Manager. The job description does not constitute a contract of employment and the position remains at-will.

Dwyer Instruments Inc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, and protected veteran status, status as a qualified individual with a disability, marital status, pregnancy, sexual orientation, ancestry, genetic information, or any other characteristic protected by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Manufacturing

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