Accounts Payable

Caldwell Indep School District; Caldwell (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Caldwell Indep School District in Caldwell, Texas is seeking an Accounting Clerk to maintain accounts payable records and process invoices in a timely, accurate manner.

Under supervision, you will verify invoices, manage vendor data, prepare payment authorizations, and assist with reporting. The ideal candidate has a high school diploma, 2 years of accounting experience, strong PC skills, and effective communication.

Qualifications

• High school diploma or GED required.
• 2 years accounting-related clerical experience.
• Proficient in PC use for spreadsheets, databases, and word processing.
• Strong keyboarding and 10-key data entry; good communication skills.

Responsibilities

• Receive and process accounts payable invoices, requisitions, purchase orders, receipts, and vendor data.
• Verify invoices and purchase orders for completeness and accuracy before payment.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Prepare reports and payment authorizations following district standards.
• Maintain vendor files and set up new accounts.
• Contact vendors to check on supply and invoice status.
• Answer calls and direct questions to the proper party.

Skills

Basic accounting procedures

Spreadsheets & databases

10-key data entry

Communication skills

Education

High school diploma or GED

Job description

Job Description

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets, databases and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to communicate effectively

Experience:

2 years accounting-related experience at clerical level

Major Responsibilities and Duties:

Accounting

• Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
• Detect and resolve problems with incorrect orders, invoices, and shipments as needed.

Data Entry

Records and Reports

• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.
• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain vendor files and set up new accounts and make changes as they occur.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
• Detect and resolve problems with incorrect orders, invoices, and shipments.

Other

• Receive incoming calls, answer questions, and direct calls to the proper party.
• Follow district safety protocols and emergency procedures.
• Receive and process accident reports and workers’ compensation claims. File all insurance forms and Texas Department of Insurance, Workers’ Compensation Division (DWC) reports including wage statements, first report of injury, supplement report, and job information in a timely manner.
• Establish and maintain contact with injured employees and provide assistance with claims and obtaining health care as appropriate.
• Communicate with workers’ compensation insurance carrier, doctors, nurses, campuses, and health care providers to enable appropriate processing of claims.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Accounts Payable

Caldwell Indep School District District Wide - Caldwell, Texas Open in Google Maps

This job is also posted in Caldwell Indep School District

Job Details

Job ID: 5941822

Application Deadline: Posted until filled

Posted: Yesterday

Starting Date: To Be Determined

Position Type: Full-Time

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Heather Escalante , Deputy Superintendent
• Central Office
• Phone: [phone]
• Email: [e-mail]