Accounts Payable Clerk

Paragon Medical, Inc.; Missouri; On-site; USD 52,000 - 75,000; Full time

Job summary

Paragon Medical, Inc. in Missouri is seeking an Accounts Payable Specialist to manage invoices, 3-way matching, and vendor communications. You will handle bi-monthly checks, ACH payments, and wire transfers, and assist with month-end close to ensure accuracy and compliance.

The role requires strong attention to detail, the ability to multitask in a fast-paced environment, and proficiency in Excel and basic accounting principles.

Qualifications

• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent communication and customer service skills.
• Proficiency in Excel and general accounting software.
• Understanding of basic accounting principles.

Responsibilities

• Review, code, and process invoices in accordance with company policies.
• Match purchase orders, receipts, and invoices (3-way match).
• Ensure proper approvals and resolve discrepancies with vendors or internal departments.
• Prepare and process bi-monthly check runs, ACH payments, and wire transfers.
• Ensure payments are made accurately and on time.
• Maintain accurate payment records and documentation.
• Act as the primary point of contact for vendor inquiries.
• Reconcile AP subledger to the general ledger.
• Monitor aging reports and follow up on outstanding credits or issues.
• Assist with month-end closing tasks, accruals, and financial reporting.
• Ensure adherence to accounting standards and internal controls.
• Support audits by providing documentation and explanations.
• Maintain confidentiality and ensure accuracy of financial information.

Skills

Attention to detail

Deadline management

Communication skills

Tools

Excel

Job description

ESSENTIAL DUTIES & KEY RESPONSIBILITIES:

• Review, code, and process invoices in accordance with company policies.
• Match purchase orders, receipts, and invoices (3-way match).
• Ensure proper approvals and resolve discrepancies with vendors or internal departments.

Payments & Disbursements

• Prepare and process bi-monthly check runs, ACH payments, and wire transfers.
• Ensure payments are made accurately and on time.
• Maintain accurate payment records and documentation.
• Act as the primary point of contact for vendor inquiries.
• Reconcile vendor statements and resolve billing issues.
• Maintain up-to-date vendor files and W-9 documentation.

Reconciliations & Reporting

• Reconcile AP subledger to the general ledger.
• Monitor aging reports and follow up on outstanding credits or issues.
• Assist with month-end closing tasks, accruals, and financial reporting.

Compliance & Internal Controls

• Ensure adherence to accounting standards and internal controls.
• Support audits by providing documentation and explanations.
• Maintain confidentiality and ensure accuracy of financial information.

SKILLS & COMPETENCIES:

• Strong attention to detail and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent communication and customer service skills.
• Proficiency in Excel and general accounting software.
• Understanding of basic accounting principles.

Equal Opportunity Employer
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