Accounts Payable Clerk

Hyannis Air Service Inc; Hyannis (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Hyannis Air Service Inc. is seeking a detail-oriented Accounts Payable Clerk to manage vendor invoicing and payment processes. The role ensures compliance with internal controls by verifying approvals and matching invoices to purchase orders and receipts.

The ideal candidate maintains accuracy, stays organized in a fast-paced office, and can reconcile monthly vendor statements while supporting the AP team with month-end close and year-end tasks.

Qualifications

• Must be a team player and multitask in a fast-paced office.
• Proficiency with Excel and Office products.
• Degree or coursework in accounting or finance preferred.
• Familiar with accounting terminology and principals.

Responsibilities

• Invoice processing and coding
• Maintain accurate vendor files, maintain strong relationships with vendors and resolve any conflicts
• Question and follow thru on any unusual expenses not approved by management
• Reconcile statements monthly
• Daily check run; process checks for mailing
• Reconcile Open A/P report with open invoices
• Timely filing of required government reports
• Yearly 1099 Filing
• Aid in the yearly audits
• Assist AP Manager with monthly close
• Additional duties as assigned

Education

Degree or coursework in accounting or finance

Team player

Multitask

Excel proficiency

Office suite

Job description

We are seeking a detail-oriented Accounts Payable Clerk to manage our vendor invoicing and payment processes. In this role, you will ensure compliance with internal controls by verifying departmental approvals and matching invoices with corresponding purchase orders and receipts. The ideal candidate possesses exceptional accuracy, strong organizational skills, and the ability to reconcile monthly vendor statements.

PRIMARY RESPONSIBILITIES:

• Invoice processing and coding
• Maintain accurate vendor files, maintain strong relationships with vendors and resolve any conflicts
• Question and follow thru on any unusual expenses not approved by management
• Reconcile statements monthly
• Daily check run; process checks for mailing
• Reconcile Open A/P report with open invoices
• Timely filing of required government reports
• Yearly 1099 Filing
• Aid in the yearly audits
• Assist AP Manager with monthly close
• Additional duties as assigned

QUALIFICATIONS:

• Must be a team player and be able to multitask
• Must be able to work in an extremely fast paced office environment
• Proficiency with Excel and other Office products
• Degree or coursework in accounting or finance preferred
• Must be familiar with accounting terminology and principals