Accounts Payable Clerk

Cape-Air-; Hyannis (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

Cape-Air seeks a detail-oriented Accounts Payable Clerk to manage vendor invoicing and payment processes in a fast-paced office environment. You will ensure internal controls by validating approvals and matching invoices to purchase orders and receipts.

The role requires accuracy, organization, and timely reconciliation of monthly vendor statements. The ideal candidate will have experience with AP processes, strong Excel skills, and the ability to multitask in a dynamic team setting.

Qualifications

• Experience processing invoices and coding for AP.
• Familiar with month-end close and vendor statement reconciliations.
• Proficient in Excel and Microsoft Office.

Responsibilities

• Invoice processing and coding.
• Maintain accurate vendor files and relationships; resolve conflicts.
• Reconcile statements monthly and perform daily AP tasks.
• Process checks for mailing and manage daily check run.
• Assist AP Manager with monthly close and year-end tasks.
• Aid in yearly audits and ensure compliance with internal controls.

Skills

Team player

Multitasking

Excel proficiency

Attention to detail

Education

Degree in accounting or finance

Tools

Microsoft Excel

Job description

We are seeking a detail-oriented Accounts Payable Clerk to manage our vendor invoicing and payment processes. In this role, you will ensure compliance with internal controls by verifying departmental approvals and matching invoices with corresponding purchase orders and receipts. The ideal candidate possesses exceptional accuracy, strong organizational skills, and the ability to reconcile monthly vendor statements.

PRIMARY RESPONSIBILITIES:

• Invoice processing and coding
• Maintain accurate vendor files, maintain strong relationships with vendors and resolve any conflicts
• Question and follow thru on any unusual expenses not approved by management
• Reconcile statements monthly
• Daily check run; process checks for mailing
• Reconcile Open A/P report with open invoices
• Timely filing of required government reports
• Yearly 1099 Filing
• Aid in the yearly audits
• Assist AP Manager with monthly close
• Additional duties as assigned

QUALIFICATIONS:

• Must be a team player and be able to multitask
• Must be able to work in an extremely fast paced office environment
• Proficiency with Excel and other Office products
• Degree or coursework in accounting or finance preferred
• Must be familiar with accounting terminology and principals