Accounts Payable Clerk

L&F Distributors; McAllen (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

L&F Distributors LLC is seeking an Accounts Payable Clerk to ensure accurate processing of vendor invoices, payments, and expense reports while maintaining clear communication with vendors and internal departments.

Candidates should have 1–3 years in accounts payable, a high school diploma or GED (associate degree preferred), and proficiency with accounting software and Excel; strong attention to detail and teamwork are essential.

Qualifications

• 1–3 years of accounts payable experience.
• Proficiency with accounting software and MS Office, especially Excel.
• Attention to detail and accuracy in data entry and financial records.

Responsibilities

• Review, verify, and process vendor invoices and expense reports.
• Ensure proper approvals and documentation before payments.
• Reconcile accounts payable ledgers and maintain records.
• Prepare and schedule payments by check, ACH, or wire transfers.
• Assist with monthly, quarterly, and year-end closings and AP reports.
• Communicate with vendors to resolve invoice/payment discrepancies.

Skills

Excel

MS Office

Accounting software

Education

High School Diploma or GED

Associate's Degree in Accounting

Job description

Description

Company Overview:

L&F Distributors provides exceptional service and quality. As a leader in beverage distribution, we pride ourselves on cultivating strong relationships with both customers and suppliers while delivering the highest standards of excellence.

Job Summary:

The Accounts Payable Clerk ensures accurate and timely processing of vendor invoices, payments, and financial obligations while maintaining clear communication with vendors and internal departments.

Duties and Responsibilities:

• Review, verify, and process vendor invoices and expense reports.
• Ensure proper approvals and documentation are obtained before processing payments.
• Maintain accurate records of accounts payable transactions, including invoice filing and payment confirmations.
• Schedule and prepare payments (checks, ACH, or wire transfers) in accordance with company policies.
• Reconcile accounts payable ledgers to ensure all payments are accounted for and properly posted.
• Communicate with vendors to resolve discrepancies or disputes regarding invoices and payments.
• Assist with monthly, quarterly, and year-end closing processes by providing accounts payable reports and ensuring all outstanding invoices are processed.
• Support audits by providing documentation and information related to accounts payable transactions.
• Assist in the implementation and improvement of accounts payable processes and procedures.
• Collaborate with internal departments, such as procurement and receiving, to ensure timely and accurate processing of invoices.
• Prepare and generate reports related to accounts payable as requested by management.

Requirements

Job Requirements:

• High School Diploma or GED required; Associate's Degree in Accounting or related field preferred.
• Minimum of 1-3 years of experience in an accounts payable or related role.
• Proficiency in accounting software and MS Office, particularly Excel.
• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Good communication skills to effectively interact with vendors and internal stakeholders.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of basic accounting principles and understanding of general ledger structures.

Physical Demands:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, stoop, kneel, crouch or crawl. The employee is occasionally required to sit and climb or balance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Exposure to frequent sitting. May have to lift to 20 pounds.

L&F Distributors Equal Opportunity Statement: L&F Distributors LLC provides equal employment opportunities to applicants and employees without regard of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

Work Authorization: Must be authorized to work in the USA for any employer.