Accounts Payable Clerk

Conroe Independent School District; Conroe (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

Conroe Independent School District is seeking an Accounts Payable Clerk to process and track payments, match invoices to purchase orders, and maintain accurate financial records. The role supports timely payments and cash flow management within the Finance Office.

The position requires a high school diploma or GED, strong typing skills, basic bookkeeping knowledge, and solid computer proficiency. Pay grade AS-6 with an hourly rate of $21.00; on-site work in Conroe, Texas.

Qualifications

• High School Diploma or GED required.
• Strong typing and basic bookkeeping knowledge.
• Proficient with computers and data entry.

Responsibilities

• Receive and maintain file of all outstanding purchase orders.
• Match invoices to purchase orders and process payment.
• Balance daily payable activity and weekly check runs.
• Maintain confidentiality.
• Process travel advances and reimbursements.
• Review vendor statements and communicate payable issues.

Skills

Typing 40 wpm

Bookkeeping

Computer skills

Recordkeeping

Education

High School Diploma or GED

Job description

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To process all purchase orders in such a manner that vendors are paid promptly and accurately.

DUTIES and RESPONSIBILITIES:

• Receive and maintain file of all outstanding purchase orders.
• Receive & distribute inter-office mail.
• Match invoices to outstanding purchase orders and process payment.
• Process travel advances and reimbursements.
• Balance daily payable activity.
• Balance weekly check run as necessary.
• Maintain Outstanding Purchase order List. Research old purchase orders as well as invoices over ninety-days old.
• Conduct post-audit of weekly check run by examining, and verifying invoices to actual payment data for accuracy prior to checks being released for payment.
• Maintain log of incoming checks and cash to the Finance Office. Tabulate and close out log at the end of each business day in preparation for Accounts Receivable processing.
• Prepare price increase form for approval where applicable.
• Review vendor statements marking paid items and researching any unpaid items.
• Contact originators of purchase orders regarding payable problems with purchase order and invoices.
• Perform necessary procedures to determine year end accrual.
• Review bids for contractual fulfillment and discuss with purchasing department when necessary.
• Maintain confidentiality.
• Other tasks as assigned.

EXPERIENCE:

• Good understanding of handling office assignments
• Basic computer experience

QUALIFICATIONS:

Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Ability to understand and follow oral and written instructions and to maintain records
• Maintain effective working relationships with other personnel, teachers, school administrators, vendors and the public
• Ability to plan and evaluate work for timely vendor payments
• Typing skills of 40 words per minute; filing skills
• Ability to understand and work with computers
• Ability to perform routine bookkeeping assignments
• Practice good work attitudes in regard to promptness, attendance, concentration on work productivity, and performing job in a quite effective manner

CONTACT INFORMATION:

Mental Demands/ Physical Demands/Environmental Factors:

Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Moderate standing, lifting and stooping. Frequent sitting and typing. Repetitive hand motions; prolonged used of computer.

SALARY:

Pay Grade: AS-6 - Minimum hourly rate - $21.00