Accounts Payable Clerk

The Chateau Girardeau; Cape Girardeau (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Company-paid Life insurance

401(k) plan with company match

Paid time off (PTO) and more!

Job summary

The Chateau Girardeau Business Office is seeking an Accounts Payable Clerk to manage all AP transactions, maintain organized records, and support the finance team. This on-site role emphasizes accuracy, timely payments, and compliance with internal policies.

Qualified candidates will have at least two years in accounting or related roles, strong Excel/Word skills, and excellent communication abilities. Benefits include health insurance and 401(k) planning.

Qualifications

• High School Graduation with at least two years of accounting or related experience.
• Proficient in Microsoft Word, Excel, Outlook; 10-key calculator experience.
• Strong interpersonal, organizational, and communication skills.

Responsibilities

• Verify and input invoice data with proper approvals and GL codes.
• Generate and review A/P aging reports weekly.
• Prepare and process invoice payments and online payments.
• Maintain A/P filing system and attach checks to invoices.
• Ensure timely payments and compliance with policies.
• Assist in year-end audit and vendor record maintenance.

Skills

Accounts Payable

Data Entry

Communication

Organization

Education

High School Diploma

Tools

10-key calculator

Microsoft Excel

Microsoft Word

Outlook

Job description

The Chateau Girardeau Business Office is currently looking to hire a professional, service-oriented individual to fill the position of Accounts Payable Clerk.

This position will maintain a complete and systematic set of all accounts payable transactions of The Chateau Girardeau.

Essential Functions:

• Verifies and inputs data from invoices received from vendors and suppliers daily, ensuring that all invoices have proper support, have been approved by a manager, assigned a proper general ledger code and entered in the correct accounting period with the correct due date.
• Generates A/P Aging Report weekly and gives to Director of Finance & Administration, who approves invoices to process for payment.
• Prepares checks for payment of invoices and processes online payments timely.
• Obtains receipts and backup documentation to support the monthly credit card statement. Reconciles the statement and prepares for the Director of Finance & Administration to process online payment.
• Maintains an orderly A/P filing system. Files copies of checks attached to invoices on a weekly basis.
• Ensures timely payment of invoices while adhering to Chateau Girardeau policies and procedures.
• Ensures that all invoices have been received and entered for the month, and notifies Accounting Manager if any regular monthly invoices have not been received so that the proper accrual entries can be made.
• Processes monthly A/P Module close and reconciliation.
• Provides Director of Finance & Administration with copies of all capital expenditure, prepaid maintenance, prepaid insurance, clearing account, and other categories of invoices as requested monthly.
• Compiles historical invoice payment information as requested by managers.
• Maintains a record retention and storage system for A/P documentation.
• Ensures W-9’s are received from all vendors and payees and maintains an orderly filing system for all W-9’s. (New vendors are entered by Accounting Manager.)
• Verifies daily bank deposit and prepares it to be sent to the bank and delivers the deposit to the bank on a recurring schedule.
• Assists in year-end audit research and preparation.
• Establishes and maintains relationships with vendors and payees and maintains a listing of all online account ID’s and passwords.
• Maintains strict confidentiality of all financial and resident data, both inside and outside of the work environment at all times and remains HIPPA compliant.
• Completes other job duties as assigned.

Minimum Qualifications/Required Education & Experience:

High School Graduation with at least two years’ experience in accounting, bookkeeping, and other Business Office related roles. Requires knowledge of basic office equipment, including 10 key calculator, basic computer skills, and experience using Microsoft Word, Excel, and Outlook. Requires excellent interpersonal, organizational, and communication skills.

Physical Demands:

Work is sedentary, reaching, handling, and fingering dexterity is required in posting, filing, and using computer or adding machine. Near visual acuity is required. Must have the ability to lift 40 pounds.

Expected Hours of Work:

This position is 40 hours per week. Expected hours of work are Monday through Friday.

Perks and Benefits:

• Health, Dental, and Vision Insurance
• Company-paid Life insurance
• 401(k) plan with company match
• Paid time off (PTO) and more!