Accounts Payable Clerk

The Chateau Girardeau; Cape Girardeau (MO); Presencial; USD 25 000 - 30 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Life insurance

401(k) plan with company match

Paid time off

Resumo da oferta

The Chateau Girardeau is seeking an Accounts Payable Clerk to join its Business Office in Cape Girardeau, MO. You will maintain a complete set of payables and ensure accurate data entry with proper approvals.

Responsibilities include processing invoices, generating aging reports, preparing payments, and filing documentation. The role requires 2+ years in accounting and strong MS Word/Excel/Outlook skills, with confidentiality and HIPAA awareness.

Qualificações

• High School graduation with at least two years’ experience in accounting or related business office work.
• Proficiency with basic office equipment and Microsoft Word, Excel, and Outlook.
• Excellent interpersonal, organizational, and communication abilities.

Responsabilidades

• Verify and input vendor invoices with approvals, GL codes, and correct accounting period.
• Generate A/P aging reports weekly and assist Director of Finance with approvals.
• Prepare checks and process online payments promptly.
• Maintain A/P filing system and attach check copies to invoices.
• Ensure timely payments per Chateau Girardeau policies.
• Assist in year-end audit research and documentation.

Conhecimentos

Interpersonal skills

Organizational skills

Communication skills

Attention to detail

Formação académica

High School diploma or equivalent

Ferramentas

Microsoft Word

Excel

Outlook

10-key calculator

Descrição da oferta de emprego

The Chateau Girardeau Business Office is currently looking to hire a professional, service-oriented individual to fill the position of Accounts Payable Clerk.

This position will maintain a complete and systematic set of all accounts payable transactions of The Chateau Girardeau.

Essential Functions:

• Verifies and inputs data from invoices received from vendors and suppliers daily, ensuring that all invoices have proper support, have been approved by a manager, assigned a proper general ledger code and entered in the correct accounting period with the correct due date.
• Generates A/P Aging Report weekly and gives to Director of Finance & Administration, who approves invoices to process for payment.
• Prepares checks for payment of invoices and processes online payments timely.
• Obtains receipts and backup documentation to support the monthly credit card statement. Reconciles the statement and prepares for the Director of Finance & Administration to process online payment.
• Maintains an orderly A/P filing system. Files copies of checks attached to invoices on a weekly basis.
• Ensures timely payment of invoices while adhering to Chateau Girardeau policies and procedures.
• Ensures that all invoices have been received and entered for the month, and notifies Accounting Manager if any regular monthly invoices have not been received so that the proper accrual entries can be made.
• Processes monthly A/P Module close and reconciliation.
• Provides Director of Finance & Administration with copies of all capital expenditure, prepaid maintenance, prepaid insurance, clearing account, and other categories of invoices as requested monthly.
• Compiles historical invoice payment information as requested by managers.
• Maintains a record retention and storage system for A/P documentation.
• Ensures W-9’s are received from all vendors and payees and maintains an orderly filing system for all W-9’s. (New vendors are entered by Accounting Manager.)
• Verifies daily bank deposit and prepares it to be sent to the bank and delivers the deposit to the bank on a recurring schedule.
• Assists in year-end audit research and preparation.
• Establishes and maintains relationships with vendors and payees and maintains a listing of all online account ID’s and passwords.
• Maintains strict confidentiality of all financial and resident data, both inside and outside of the work environment at all times and remains HIPPA compliant.
• Completes other job duties as assigned.

Minimum Qualifications/Required Education & Experience:

High School Graduation with at least two years’ experience in accounting, bookkeeping, and other Business Office related roles. Requires knowledge of basic office equipment, including 10 key calculator, basic computer skills, and experience using Microsoft Word, Excel, and Outlook. Requires excellent interpersonal, organizational, and communication skills.

Physical Demands:

Work is sedentary, reaching, handling, and fingering dexterity is required in posting, filing, and using computer or adding machine. Near visual acuity is required. Must have the ability to lift 40 pounds.

Expected Hours of Work:

This position is 40 hours per week. Expected hours of work are Monday through Friday.

Perks and Benefits:

• Health, Dental, and Vision Insurance
• Company-paid Life insurance
• 401(k) plan with company match
• Paid time off (PTO) and more!