Accounts Payable Specialist — Process Invoices & Compliance

Pueblo of San Felipe; Algodones (NM); On-site; USD 41,000 - 52,000; Full time

Job summary

Pueblo of San Felipe is seeking an Accounts Payable Clerk to process invoices and manage payments to creditors with accuracy and timeliness. The role supports the Finance Supervisor and Financial Consultant, ensuring AP processes comply with SFPHA policies.

Responsibilities include logging invoices, bank reconciliations, expense reporting, and assisting HUD audits while maintaining vendor files and ensuring compliance with federal, state, and tribal laws.

Qualifications

• High School and GED Diploma required; AA or BA preferred; or 4–5 years related experience or training.
• MIP Accounting Software experience preferred.
• Must be able to perform essential duties and ideally have experience with Tribes or Tribal Governments.
• Requirements reflect knowledge, skill and ability for the role.

Responsibilities

• Process all outgoing payments in compliance with policies.
• Record and classify accounts payable data.
• Reconcile vendor accounts and statements and investigate discrepancies.
• Work with Financial Consultant to implement policies per laws and guidelines.
• Assist HUD reviews and other oversight audits.
• Understand AP compliance issues (W-9, sales tax, etc.).
• Gain working knowledge of HUD Indian Housing Program and other federal housing programs.
• Prepare AP coding, checks and documentation; assign entries.
• Facilitate vendor payments and verify contracts when needed.
• Perform month-end and year-end AP duties.
• Maintain vendor files for compliance.
• Support the Executive Director with additional duties.

Skills

Detail-oriented

Time management

Compliance awareness

Driver's license

Education

High School / GED

Associate's or Bachelor's degree

4–5 years related experience

Tools

MIP Accounting Software

Job description

Pueblo of San Felipe is seeking an Accounts Payable Clerk to process invoices and manage payments to creditors with accuracy and timeliness. The role supports the Finance Supervisor and Financial Consultant, ensuring AP processes comply with SFPHA policies.

Responsibilities include logging invoices, bank reconciliations, expense reporting, and assisting HUD audits while maintaining vendor files and ensuring compliance with federal, state, and tribal laws.