Accounting Generalist

Native American Health Center; Oakland (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Native American Health Center in Oakland, CA seeks an Accountant - A/P to manage full cycle accounts payable processing and payments. The role reports to the Senior Accounting Manager and supports internal controls and compliance goals.

The position may assist with Accounts Receivable, Payroll, Grants and Contracts, and General Ledger, ensuring day-to-day operations run smoothly. This is a full-time, 40-hour per week, 100% FTE role based at 2920 International Blvd., Oakland, CA 94601, and the

Responsibilities

• Review and verify all invoices in Microix payment batches for accuracy, including vendor details, invoice number, amount, discounts, payment type, and address or bank information; resolve discrepancies prior to payment release.
• Track and collect credit card purchase receipts and match to monthly invoice. Enter into Microix as needed.
• Code and enter invoices and check requests using Chart of Accounts information to correctly detail month's activity.
• Monitor and resolve invoices that have not been paid and ensure credits are taken or refund is received for any negative balances due.
• Prioritize all coded items for timely entry, process check runs through Abila/MIP.
• Complete basic vendor reconciliation on regular, monthly basis.

Job description

POSITION: Accounting Generalist
DEPARTMENT: Fiscal
REPORTS TO: Senior Accounting Manager
LOCATION: 2920 International Blvd. 2nd Floor, Oakland, CA 94601
WORK HOURS: Full-time, 40 hours per week, 100% FTE
STATUS: Non-Union, Non-Exempt

Position Summary

The Accountant - A/P reports to the Senior Accounting Manager and is responsible for full cycle processing of Accounts Payable transactions and payments. This is a key position in the separation of duties and internal control and compliance goals of the agency.

The Accountant - A/P may assist the accounting and administrative support to the Accounting Department, performing functions supporting Accounts Receivable, Payroll, Grants and Contracts, and General ledger. This position ensures the Accounting Department day to day administrative operations run smoothly.

The Native American Health Center is an accredited institution and adheres to the standards of excellence set forth by the Accreditation Association of Ambulatory Health Care (AAAHC) and the Commission of Dental Accreditation (CODA).

Duties and Responsibilities

• Review and verify all invoices in Microix payment batches for accuracy, including vendor details, invoice number, amount, discounts, payment type, and address or bank information; resolve discrepancies prior to payment release.
• Track and collect credit card purchase receipts and match to monthly invoice. Enter into Microix as needed.
• Code and enter invoices and check requests using Chart of Accounts information to correctly detail month's activity.
• Monitor and resolve invoices that have not been paid and ensure credits are taken or refund is received for any negative balances due.
• Prioritize all coded items for timely entry, process check runs through Abila/MIP.
• Complete basic vendor reconciliation on regular, monthly basis.
• Process disbursements to vendors via check, ACH, or wire.
• Address inquiries related to Accounts Payable expenses and ensure timely, professional responses to vendors and internal staff.
• Obtain vendor information on an as-needed basis for 1099 report purposes. Complete and email Payment Authorization forms.
• Assist with month-end closing tasks by preparing AP-related reports, reconciliations, and accruals.
• Maintain electronic vendor files to ensure accurate, up-to-date records and compliance with organizational policies.
• Support process improvement initiatives for Accounts Payable workflows to increase efficiency and accuracy.
• Assist with expense report processing and ensure compliance with organizational policies.
• Maintain W9 information and match with the 1099-Misc data. Under the supervision of the Sr. Accounting Manager, process the filing of 1099-Misc at the year end.
• Provide and support, under the supervision of the Controller for annual audit schedules and for various funding source site visits.
• Ensure that various administrative tasks are completed in an effective and efficient manner, including scanning, copying, maintaining both electronic and hard copy as needed, reviewing and sorting accounting mail, coordinating outgoing mail.
• Work collaboratively with a team of administrative staff, supporting the efforts and needs of other departments, aiding as assigned and in a team‑oriented approach.
• Maintain the appearance and general organization of the office area.
• Assist with maintaining office equipment (telephones, copiers, faxes, etc.) and respective service contracts. Liaise with all vendors, maintaining the vendor list, and scheduling vendors for services, as needed and approved by Co‑Controller.
• Assist with organizing meetings and arranging conference space.
• Participate in planning and organizing special events.

General Duties

• Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned.
• At all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community.
• Member Care: Demonstrate understanding and apply working knowledge of safety policies and ensuring safe member practices.
• Quality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned.
• Must maintain compliance with ergonomic safety standards; be mindful of posture and regularly practice ergonomic stretches.
• Safety: Responsible for ensuring that all duties, responsibilities and operations are performed with the utmost regard for the safety and health of all personnel involved, including themselves.
• Work extremely well under pressure, meet multiple and often competing deadlines.
• Other duties as assigned by Supervisor.