Accounts Payable Associate - Part-Time

The Austin Stone Counseling Center; Austin (TX); On-site; USD 15,000 - 21,000; Part time

Job summary

The Austin Stone Community Church is seeking an Accounts Payable Associate to support the Ministry Operations team. The part-time role handles expense reimbursement, accounts payable, and related banking updates, reporting to the Accounting Manager.

Responsibilities include vendor setup, approvals, 1099 handling, weekly payments, and producing staff spending reports. Collaboration with staff and finance is essential, along with participation in church events when possible.

Qualifications

• High School Diploma or equivalent; Bachelor’s degree preferred.
• At least 1 year of experience in business administration, accounting, or finance.

Responsibilities

• Maintain the accounts payable system, including vendor setup, expense approval, and 1099 setup for contract workers.
• Execute expense reimbursements, wire/ACH transfers, updating the GL, and check processing.
• Process accounts payable weekly using accounting and bank software.
• Update bank records, verify checks, research unfamiliar payments, and coordinate with the bank.
• Collaborate with accounting and finance to review reimbursements and vendor payments.
• Communicate clearly with staff and individuals as needed.
• Provide staff with spending reports on request.
• Attend events and staff meetings when possible.

Skills

Administrative experience

Accounting experience

Finance experience

Education

High School Diploma or equivalent

Bachelor’s degree

Tools

G Suite

MS Office

Accounting software

Slack

Asana

Job description

Summary

As part of the Ministry Operations team at The Austin Stone Community Church, The Accounts Payable Associate (APA) will be responsible for the expense reimbursement and accounts payable process, including maintaining the accounts payable system, expense approvals, and updating bank records. The APA will work part-time, 10-20 hours per week. The APA will report to the Accounting Manager.

• Maintain the accounts payable system, including vendor setup, expense approval, set up for contract workers (1099), approval rules, and other accounts payable administration.
• Execute the expense reimbursement process, including employee setup, final expense approvals, wire/ACH transfers, updating the GL system, and check processing.
• Process the payment of accounts payable on a weekly basis using accounting and bank software.
• Update bank records, verify checks that clear the bank, research unfamiliar payments, and work with the bank to resolve issues.
• Work alongside the accounting and finance team to review and approve The Austin Stone expense reimbursements and payments to vendors.
• Ensure accurate and consistent communication to all staff and to individuals as needed.
• Provide staff with spending reports upon request
• Other administrative tasks and special projects as assigned
• Attend, when possible, events and activities for The Austin Stone, including all staff meetings, prayer meetings, special events, and staff development days.

Summary

As part of the Ministry Operations team at The Austin Stone Community Church, The Accounts Payable Associate (APA) will be responsible for the expense reimbursement and accounts payable process, including maintaining the accounts payable system, expense approvals, and updating bank records. The APA will work part-time, 10-20 hours per week. The APA will report to the Accounting Manager.

Essential Responsibilities

• Maintain the accounts payable system, including vendor setup, expense approval, set up for contract workers (1099), approval rules, and other accounts payable administration.
• Execute the expense reimbursement process, including employee setup, final expense approvals, wire/ACH transfers, updating the GL system, and check processing.
• Process the payment of accounts payable on a weekly basis using accounting and bank software.
• Update bank records, verify checks that clear the bank, research unfamiliar payments, and work with the bank to resolve issues.
• Work alongside the accounting and finance team to review and approve The Austin Stone expense reimbursements and payments to vendors.
• Ensure accurate and consistent communication to all staff and to individuals as needed.
• Provide staff with spending reports upon request
• Other administrative tasks and special projects as assigned
• Attend, when possible, events and activities for The Austin Stone, including all staff meetings, prayer meetings, special events, and staff development days.

Required Qualifications

• High School Diploma or equivalent, Bachelor’s degree, preferred
• 1 year of experience in an business administration, accounting, or finance

Competencies

In order to lead effectively at The Austin Stone, an AP Associate must have the following competencies:

• Administration - Demonstrated ability to plan, organize, and support organizational programming and needs. Integrate multiple perspectives and synthesize them into a cohesive plan. Strong ability to support multiple projects simultaneously, with dependability and excellence.
• Process Oriented & Organizational Skills - Proven skills in creating, implementing, maintaining, and following through on processes. Able to work on and prioritize multiple tasks simultaneously. Proven troubleshooting skills. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Analytical & Problem Solving Skills - Big picture thinker with ability to translate a plan or strategy into next steps and execution. Ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy. Uses a systematic approach to problem solving. Able to anticipate what information would be helpful and take initiative to report on it. Ability to analyze existing tools and databases and provide software solution recommendations. Able to think logically and systematically through a problem. Solves problems with creativity and minimal input. Able to successfully develop new and better ways to work and promote a continuous improvement mentality.
• Communication - Demonstrated capacity to inspire, instruct, and encourage through effective communication in various settings. Able to communicate and work within a complex organizational structure with multiple layers of input. Ability to understand, parse and communicate key project details.
• Collaboration - Collaborate across the organization and with various internal and external partners. Exemplifies and defends the Doctrines, Convictions, Philosophies, and Strategies of The Austin Stone Community Church as outlined in our Culture documents.
• Digital Systems - Understanding of and experience with the operation of computer systems including G Suite, accounting and expense software, Slack, Asana, and MS Office suite of products.

Physical Demands and Work Environment

• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling.
• Manual dexterity and coordination are required over 50% of the work period while operating equipment such as a computer keyboard, mouse, and similar machines.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

Culture and Character

Employees of The Austin Stone are expected to become Partners (our term for members) of the church, fully embracing the values, mission, and purpose of our church. Additionally, all employees of The Austin Stone are expected to understand, affirm and adhere to our Affirmaiton of Faith, Bylaws, Culture Map, and other documents defining the beliefs, culture, and mission of The Austin Stone Community Church.

Employees also possess the character qualifications of biblical leadership in the church. At a minimum, each employee must agree and aspire to maturity in these qualifications, invite the authority of church community and leaders as a means of growth in them, and pursue them humbly and faithfully by the power of the Holy Spirit.

Please read Attributes of Leaders as Employees at The Austin Stone for a greater description of cultural, character, and other aspects of joining our team at The Austin Stone.

The Austin Stone Community Church is an Equal Opportunity Employer including Women, Minorities, Protected Veterans, and Individuals with Disabilities.