Accounts Payable Manager

hireneXus; Naperville (IL); Hybrid; USD 95,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Career development opportunities

Job summary

hireneXus in Naperville, IL is seeking an AP Manager to lead the Accounts Payable team within the shared services center. The role includes establishing standardized AP processes, managing vendor relationships, and driving process improvements across the AP function.

The position supports a hybrid work model—3 days in office and 2 days remote—within a private equity backed manufacturing and distribution organization that is expanding through acquisitions.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Admin or related field.
• 7–10 years in Accounts Payable with at least 3 years in a managerial role.
• Experience in a shared service center or centralized AP preferred; automation experience.

Responsibilities

• Design and roll-out a standardized AP process across the business.
• Oversee daily AP operations and ensure timely invoice processing and payments.
• Develop and refine AP policies within the SSC framework.
• Leverage NetSuite and IFS to improve efficiency and reduce manual work.
• Manage vendor relationships and ensure compliance with terms.
• Lead, mentor, and develop the AP team; support month-end/year-end close.
• Monitor AP KPIs and present performance reports to senior management.

Skills

Leadership

AP processes

ERP systems (NetSuite, IFS)

KPI analysis

Vendor management

Communication

Internal controls

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

NetSuite

IFS ERP

Job description

This position sits within a Private Equity backed manufacturing and distribution organization, growing rapidly via acquisitions.

The AP Manager will lead the Accounts Payable team within the shared service center. Reporting to the Finance Manager of Shared Services, this role is responsible for overseeing all aspects of the AP function, including vendor establishment, accurate and timely processing of invoices, payment of accounts payable, compliance with company policies, fostering strong vendor relationships. The AP Manager will oversee the establishment of the AP shared services function, including the documentation and rollout of a standardized AP process and the hiring and onboarding of additional team members.

Candidates will have the opportunity to work in a hybrid model, 3 days in office, 2 days remote.

Key Responsibilities

• Play a leading role in the design and roll‑out of a standardized AP process across the business.
• Oversee daily operations of the Accounts Payable department, ensuring timely and accurate processing of invoices and payments.
• Develop, implement and refine standardized AP policies and procedures within the shared service center framework to ensure timely and accurate vendor payments.
• Leverage NetSuite and IFS ERP systems to improve AP efficiency and reduce manual intervention.
• Manage vendor relationships, addressing inquiries, resolving disputes, and ensuring compliance with payment terms.
• Lead, mentor, and develop the AP team, fostering a culture of accountability and excellence.
• Support month‑end and year‑end closing activities, including reconciliations and reporting.
• Monitor and analyze AP metrics, such as invoice processing time, cost per invoice, and payment accuracy, to drive continuous improvement.
• Prepare and present AP performance reports to senior management.

Required Skills/Abilities

• Strong leadership and team management skills, with experience in mentoring and developing staff.
• In‑depth knowledge of AP processes, policies, and best practices, including procure‑to‑pay workflows.
• Proficiency in AP automation tools and ERP systems, with the ability to leverage system capabilities for process improvements.
• Analytical skills to monitor KPIs and identify areas for process improvement.
• Excellent communication and interpersonal skills for vendor and cross‑departmental collaboration.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong understanding of internal controls, compliance, and regulatory requirements.

Education and Experience

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Years of Experience: Minimum of 7‑10 years of experience in Accounts Payable, with at least 3 years in a managerial role.
• Type of Experience: Experience in a shared service center or centralized AP function is highly preferred. Proven track record of implementing process improvements and driving automation in AP operations.