Accounts Payable Associate - Float

PTA Plastics; Town of Amherst, Northern (NY, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

PTA Plastics in Amherst, NY is seeking an Accounts Payable Associate to support multiple entities and currencies. You will input invoices, reconcile with purchase orders, and process payments while maintaining accurate documentation and vendor records.

The role requires a two-year accounting degree or 3–5 years of AP experience, strong attention to detail, and proficiency with MS Excel and Outlook. Experience with MS Dynamics AX is a plus.

Qualifications

• Two-year accounting degree or 3–5 years of related work experience.
• Experience in accounts payable or accounting roles.
• Proficiency with MS Office, especially Excel and Outlook.
• Knowledge of MS Dynamics AX is a plus.

Responsibilities

• Input and process invoices for multiple companies/currencies with high accuracy and proper coding.
• Resolve discrepancies between invoices, purchase orders, and receiving documents.
• Process checks, wires, and ACHs per payment policies and vendor terms.
• Vendor setup and maintenance; respond to vendor payment inquiries.
• Run AP subledgers and review freight reports for accrual accuracy.
• Notify vendors of EFT payments and assist with month-end reconciliations.

Skills

Detail-oriented

Time management

Organizational skills

Communication skills

Education

Two-year degree in accounting

Tools

MS Excel

MS Outlook

MS Dynamics AX

Job description

Position Summary

The Accounts Payable Associate - Float will report directly to the Shared Services Accounting Manager and will be responsible for performing duties involved in the accounts payable functions. The successful candidate will be a detail-oriented, results-driven individual with excellent communication, time management, and organizational skills who can work independently and accomplish departmental goals as directed.

KEY RESPONSIBILITIES

• Input and process invoices in a timely manner for multiple companies with multiple currencies, with a very high degree of accuracy, proper sorting, coding, and matching, while ensuring all proper documentation is properly maintained and subsequently approved for payment.


• Resolve any discrepancies between invoice and purchase order or receiving documents.


• Process checks, wires, and ACH's in accordance with Company payment policies and vendor terms.


• Vendor set-up and maintenance.


• Respond to vendor inquiries regarding payments.


• Run AP subledgers to confirm balance and elimination.


• Review freight reports ensuring accuracy of all freight accrual reports and correcting invoices for freight charges.


• Notify vendors of EFT payments via email.


• Facilitate vendor credit applications.


• Vendor account reconciliation.


• Assist with month end reconciliations, external audits and other data gathering needs as required.


• Performs other related duties as required, and as deemed necessary to support the business.

SKILLS AND EXPERIENCE

• Minimum of a two-year degree in accounting or 3-5 years of relevant experience.


• Previous experience in an accounts payable or accounting role.


• Experience using MS Office products including Excel and Outlook.


• Experience using MS Dynamics AX a plus.


• Attention to detail, excellent organization skills, experience analyzing information, data entry skills and general math skills.