Accounts Payable Associate

Inspīr; Westport (CT); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Monthly commissions

Bonus

Health insurance

401K with match

Paid time off

Job summary

Inspīr is seeking an Accounts Payable Associate in Westport, CT to manage invoice entry, approvals, and vendor communications. The role supports multiple communities and development projects, ensuring accurate coding, timely payments, and reliable record-keeping.

The ideal candidate holds an associate degree in accounting/finance/business, with 2–7 years of AP experience and proficiency in MS Office. Familiarity with Yardi Voyager or QuickBooks is a plus.

Qualifications

• Proficiency in MS Office (Outlook, Excel, Word).
• Associate's degree in accounting, finance or business required.
• BA degree in accounting/finance/business preferred.

Responsibilities

• Enter invoices into accounting system for payment.
• Verify necessary approval signatures prior to data entry.
• Review General Ledger account coding of vendor bills for accuracy.
• Update vendor tables for changes to payment address.
• Enter vouchers into batches and post to accounting system.
• Coordinate vendor bill approval with Office Managers.
• Assist with research and review of open/paid payables.
• Handle vendor inquiries via email and phone.

Skills

MS Office

Outlook

Excel

Word

Education

Associate's degree in accounting/finance/business

BA degree in accounting/finance/business (preferred)

Tools

Yardi Voyager

QuickBooks

Job description

Job Title: Accounts Payable Associate
Location: Westport., CT
Employment Type: Full Time
Department: Accounting

Overview: The Accounts Payable Associate is primarily responsible for receiving, sorting, coding, entering, scanning and filing of vendor bills, reconciling vendor ledgers to vendor Statements of Account, printing and mailing of checks, posting voids and correcting entries to vendor accounts, obtaining necessary tax forms including vendor W-9’s, updating vendor information in vendor tables and other duties as assigned for both the communities and the development/construction projects.

Primary Responsibilities

• Enters invoices into accounting system for payment
• Verifies that necessary approval signatures are obtained prior to data entry
• Reviews General Ledger account coding of vendor bills for accuracy
• Updates vendor tables for changes to payment address and completes all missing information
• Enters vouchers into batches; ensures proper approval of expense is obtained; posts batches in accounting system
• Coordinates vendor bill approval with Office Manager’s in various communities
• Assists with research and review of open and paid payables
• Handles all vendor inquiries via email and telephone
• Scans vendor bills and attaches electronic file to vendor voucher
• Sorts, stuffs and mails vendor payments
• Assists Accounting staff with various projects as needed
• Demonstrates good communication skills
• Performs other administrative duties as assigned
• Performs duties as a team player

Education/Experience/Licensure/Certification

• • Demonstrates proficiency in:
    • MS Office – Outlook, Excel, Word
    • Yardi Voyager (helpful, but not required)
    • QuickBooks (helpful, but not required)
  • Associate's degree in accounting, finance, or business required
  • BA degree in accounting, finance, or business (preferred)
  • 2-7 years of accounts payable experience

Why You’ll Love Working With Us:

• Innovative Culture: We are a group of smart, forward-thinking and compassionate pros dedicated to enhancing the lives of our residents through service excellence, creative and meaningful programs and continuous innovation.
• HEART: We recognize Humor, Empathy, Autonomy, Respect and Trust as core values that guide our work.
• Growth Opportunities: We promote and foster career development and continuous learning.
• Work-Life Balance: We value autonomy, flexibility and a family-friendly supportive workplace.
• Competitive Comp and Benefits: We offer a competitive compensation package including monthly commissions, bonus, health insurance, 401K with match, paid time off, and more. Inspir believes in rewarding top talent and dedication, depending upon years of experience and commitment to the company. Inspir strives for transparency, reviewing pay periodically, to be the industry leader in recruiting talent like you!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.