Accounts Payable Associate

Maplewood Senior Living; Westport (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Maplewood Senior Living in Westport, CT, is seeking an Accounts Payable Associate to join the Accounting team on a full-time basis. You will manage invoice entry, coding, and payment processing across communities and projects, ensuring timely and accurate processing.

The role requires 2–7 years of AP experience, an associate degree in accounting/finance, and proficiency with MS Office. Experience with Yardi Voyager or QuickBooks is a plus.

Qualifications

• Associate's degree in accounting, finance, or business required.
• BA degree in accounting, finance, or business (preferred).
• 2-7 years of accounts payable experience.
• Proficiency in MS Office and common accounting software.

Responsibilities

• Enters invoices into accounting system for payment.
• Verifies necessary approval signatures prior to data entry.
• Reviews General Ledger account coding of vendor bills for accuracy.
• Updates vendor tables for changes to payment address and missing information.
• Enters vouchers into batches and posts batches in the system.
• Coordinates vendor bill approvals with Office Managers.
• Assists with research and review of open and paid payables.
• Handles vendor inquiries via email and phone.
• Scans vendor bills and attaches electronic files to vendor vouchers.
• Sorts and mails vendor payments.
• Assists Accounting staff with various projects.
• Performs other duties as assigned.

Skills

Accounts payable

MS Office

Yardi Voyager

QuickBooks

Education

Associate's degree in accounting/finance/business

BA degree in accounting/finance/business (preferred)

Tools

MS Office

Yardi Voyager

QuickBooks

Job description

Job Title: Accounts Payable Associate
Location:Westport., CT
Employment Type:Full Time
Department: Accounting

Overview: The Accounts Payable Associate is primarily responsible for receiving, sorting, coding, entering, scanning and filing of vendor bills, reconciling vendor ledgers to vendor Statements of Account, printing and mailing of checks, posting voids and correcting entries to vendor accounts, obtaining necessary tax forms including vendor W-9’s, updating vendor information in vendor tables and other duties as assigned for both the communities and the development/construction projects.

Primary Responsibilities

• Enters invoices into accounting system for payment
• Verifies that necessary approval signatures are obtained prior to data entry
• Reviews General Ledger account coding of vendor bills for accuracy
• Updates vendor tables for changes to payment address and completes all missing information
• Enters vouchers into batches; ensures proper approval of expense is obtained; posts batches in accounting system
• Coordinates vendor bill approval with Office Manager’s in various communities
• Assists with research and review of open and paid payables
• Handles all vendor inquiries via email and telephone
• Scans vendor bills and attaches electronic file to vendor voucher
• Sorts, stuffs and mails vendor payments
• Assists Accounting staff with various projects as needed
• Performs other administrative duties as assigned
• Performs duties as a team player

Education/Experience/Licensure/Certification

• Demonstrates proficiency in:
  • MS Office – Outlook, Excel, Word
  • Yardi Voyager (helpful, but not required)
  • QuickBooks (helpful, but not required)
• Associate's degree in accounting, finance, or business required
• BA degree in accounting, finance, or business (preferred)
• 2-7 years of accounts payable experience

Why You’ll Love Working With Us:

• Innovative Culture:We are a group of smart, forward-thinking and compassionate pros dedicated to enhancing the lives of our residents through service excellence, creative and meaningful programs and continuous innovation.
• HEART:We recognize Humor, Empathy, Autonomy, Respect and Trust as core values that guide our work.
• Growth Opportunities:We promote and foster career development and continuous learning.
• Work-Life Balance:We value autonomy, flexibility and a family-friendly supportive workplace.
• Competitive Comp and Benefits:We offer a competitive compensation package including monthly commissions, bonus, health insurance, 401K with match, paid time off, and more. Inspir believes in rewarding top talent and dedication, depending upon years of experience and commitment to the company. Inspir strives for transparency, reviewing pay periodically, to be the industry leader in recruiting talent like you!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.