Accounts Payable Specialist

Centers for Dialysis Care; Shaker Heights (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Centers for Dialysis Care is seeking an accounts payable specialist to manage invoices, maintain the AP inbox, and ensure accurate financial information in our Ohio facilities.You will perform 3-way matching, resolve discrepancies, handle vendor calls, and process weekly ACHs and checks; the role requires attention to detail and the ability to work independently or with the team.This position may require overtime and is based on site in Shaker Heights, OH.

Qualifications

• High School Diploma or GED is required.
• Minimum 1 year experience in Accounts Payable is required.

Responsibilities

• Process invoices and manage AP inbox daily and ensure timely payments.
• Perform 3-way match (PO, Invoice, Receipt) and resolve discrepancies.
• Prepare and issue checks or ACH payments weekly.
• Handle vendor inquiries and maintain accurate records.
• Assist with year-end tasks and 1099 forms.
• Maintain filing and scan invoices.

Skills

Accounts Payable

MS Office

Excel

Data entry

Attention to detail

Communication

Problem solving

Teamwork

Confidentiality

Education

High School Diploma or GED

Tools

Sage 100

Job description

Basic Purpose

This person will function as an accounts payable specialist and is responsible for all of the duties and functions as dictated by the Policies and Procedures in order to ensure effective, efficient and accurate financial information. These duties and responsibilities are not set forth for the purpose of limiting the assignment of work. This is not to be construed as a complete list of duties. This position may include occasional overtime.

Daily Duties

• Manage AP Inbox. Print and distribute all invoices to appropriate AP Staff for processing. Review statements and requests for payment status. Open and date stamp both inter-facility and outside mail daily and distribute to the proper individuals
• Forward non-PO invoices for assigned companies to appropriate Manager for approval
• Handle all vendor phone calls for assigned companies
• Research and resolve invoice discrepancies and issues timely
• Perform 3-way match (PO, Invoice, Goods Receipt) for assigned companies and communicate discrepancies (quantities, pricing, outstanding receipts, etc.) to the Purchasing Department
• Respond to all emails and voicemails daily
• Scan all invoices to the electronic invoice storage system

Weekly Duties

• Set invoices up for payment and run checks/ACHs weekly (or as needed) and match to the appropriate invoices and other support
• Separate checks requiring dual-authorization and give to AP Supervisor for review
• Mail signed checks and required attachments
• File paid invoices timely and save copies of scanned checks to Accounting folder
• Scan copies of invoices posted to the GL prepaid account to the network Accounting folder along with copy of remittance support when paid
• Review PO Clearing and Open PO reports to address missing or problem invoices

Monthly Duties

• Escalate invoice issues to AP Supervisor as identified
• Meet monthly with AP Supervisor to review outstanding items prior to monthly close
• Cut 1st of the month checks as scheduled for doctors, rents and other miscellaneous transactions
• Audit AP processed invoice binders-compare to AP Trial Balance report-investigate and correct any discrepancies
• Review expenses in GL for each assigned company and make corrections as needed or contact vendor if missing invoices are identified

Miscellaneous Duties

• Review vendor statements monthly/quarterly/annually as needed and maintain on tracking worksheet.
• Assist with year-end audit by providing supporting documentation
• Assist AP Supervisor with preparing Forms 1099 and 1096 for government reporting
• Complete Healthstream assignments timely
• Attend relevant training sessions in‑house and/or attend outside job related seminars if available during the year
• Order office and coffee supplies for Finance staff when needed
• Other projects as assigned

EDUCATION, EXPERIENCE TRAINING AND LICENSES/REGISTRATIONS:

• High School Diploma or GED (Required)
• Minimum 1 year experience in Accounts Payable (Required)

KNOWLEDGE AND SKILLS:

Knowledge

• Knowledge of accounts payable, Sage 100 experience is a plus
• Typing and computer skills
• Proficiency in MS Office. Intermediate proficiency in Excel preferred.

Skills

• Ability to organize and set priorities
• Strong attention to detail
• Communicates clearly and professionally
• Problem solving
• Can work independently and in a team environment
• Maintain confidentiality