Accounts Payable Associate

Independence Realty Trust Inc.; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation package

Stock awards

Paid holidays and PTO

BCBS PPO health insurance

401k with 4% match

Job summary

Independence Realty Trust seeks an Accounts Payable Associate for our Philadelphia, PA office to support daily AP operations, reconcile accounts, and maintain databases. Hybrid schedule requires residence near Philadelphia.

Key duties include weekly check runs, AP inbox management, vendor onboarding, Epicor queue monitoring, and assisting the supply chain team with AP matters. Strong Excel skills and AP/ERP experience are a plus.

Qualifications

• 1–3 years of Accounts Payable experience.
• Property management or multifamily real estate industry is a plus.
• Strong analytical skills and problem-solving abilities.
• Professional, solutions-oriented approach navigating vendor and internal inquiries.
• Excellent accuracy while balancing competing priorities.
• Working knowledge of Excel functions (pivot tables, XLOOKUP).
• Entrata or similar AP/ERP system experience is a plus.

Responsibilities

• Prepare weekly check runs by selecting and paying invoices and reconciling totals.
• Manage AP inbox, respond to vendor inquiries, and upload urgent invoices.
• Process daily utility payments and monitor the AP inbox.
• Initiate vendor onboarding into the IRT Vendor Portal and assist users.
• Monitor the AP queue in Epicor and assist supply chain with AP matters.
• Set up new vendors and resolve declined vendor card transactions.
• Process daily rejected invoices and ensure timely corrections.
• Reconcile vendor statements and resolve discrepancies with managers/vendors.
• Collaborate across Property Managers, Accountants, Regional Managers, and Vendors.
• Handle ad-hoc requests and lead AP project implementations.

Skills

Analytical skills

Problem solving

Attention to detail

Prioritization

Excel basics

XLOOKUP

Entrata/AP ERP

Tools

Excel

Entrata

Epicor

Job description

We're seeking an Accounts Payable Associate to join our Accounting team. The position is based in our Philadelphia, PA corporate office. The Accounts Payable Associate will assist the daily operations of the department including workflows, processing accounts payable transactions, reconciling accounts and maintaining databases.

*Must reside in/near Philadelphia, PA to accommodate a Hybrid work schedule

Duties include but are not limited to:

• Prepare Weekly Check Run- Select and pay invoices by payment category, process special handling checks (overnight/in-office), reconcile totals against bank confirmations, and resolve payment exceptions.
• AP Inbox- Manage the AP Inbox by forwarding invoices for processing, responding to vendor inquiries in a timely manner, handling property requests, and uploading urgent invoices as needed.
• Utilities- Process utility payments daily, monitor the utility AP inbox, and upload invoices upon request from the accounting team. Issue overnight checks for past-due accounts and reissue checks as needed.
• Vendor Portal- Initiate vendor onboarding into the IRT Vendor Portal. Assist users with invoice uploads and work with IT to quickly resolve any portal matters.
• Epicor- Monitor the AP queue in Epicor (the ERP system utilized by the IRT Renovation team). Correct invoice issues, ensure invoice accuracy, and assist the supply chain team with AP-related matters within the system.
• Virtual Cards- Set up new vendors, monitor outstanding balances, contact vendors regarding open payments, and resolve declined transactions or other payment matters.
• Rejected Invoices- Monitor and process daily rejected invoices to ensure timely correction or deletion based on reviewer notes.
• Collaboration- Build and maintain effective working relationships across the organization, including Property Managers, Property Accountants, Regional Managers, and Vendors.
• Statements- Reconcile vendor statements and work with Property Managers and Vendors to resolve discrepancies.
• Ad-Hoc Requests- Execute special projects assigned by management as needed.
• Project Leadership- Lead AP project implementation from planning to execution.
• Compliance- Adhere to all accounting policies and internal controls.

Job Qualifications:

• 1-3 years of Accounts Payable experience
• Property management or multifamily real estate industry is a plus
• Strong analytical skills and problem-solving abilities
• Confident navigating vendor and internal inquiries with a professional, solutions-oriented approach
• Skilled at maintaining accuracy while balancing competing priorities
• Working knowledge of basic Excel functions (pivot table, Xlookup, etc.) Comfortable learning new tools as needed
• Entrata or similar AP/ERP system experience a plus

We offer:

• Competitive Compensation Package
• Stock Awards
• Paid Holidays and Paid Time Off
• BCBS PPO Health Insurance
• 401k with 4% match

Independence Realty Trust is an Equal Opportunity Employer and committed to building a diverse and inclusive culture. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes.