Accounts Payable Associate

Variety Wholesalers, Inc; Henderson (NV); On-site; USD 36,000 - 52,000; Full time

Job summary

Variety Wholesalers, Inc. is seeking an Entry Level Accounts Payable Associate to support a busy finance team in Henderson, NV.

The role focuses on reviewing, entering, and validating a large volume of invoices with accuracy and speed, partnering with purchasing and AP colleagues to keep payment workflows moving. Responsibilities include processing invoices, routing discrepancies for resolution, and collaborating to ensure invoices advance through approvals on time.

Qualifications

• At least 1 year of experience in accounts payable or a related accounting support role.
• Strong attention to detail and accuracy.
• Working knowledge of two-way and three-way matching (invoices, POs, receipts).
• Proficiency in Excel and standard office tools for tracking and reporting.

Responsibilities

• Process a substantial monthly volume of invoices with speed and accuracy using intake tools and accounting systems.
• Route invoices with missing information or discrepancies to appropriate contacts for resolution.
• Collaborate with AP team members to ensure invoices move through the approval process on time.
• Investigate billing inconsistencies and resolve exceptions that could delay payment.
• Use Excel and standard tools for tracking, reconciliation, and reporting of invoice activity.

Skills

Attention to detail

High-volume data entry

Two-way & three-way matching

Team collaboration

Education

High school diploma or equivalent

Tools

Excel

JDA

Medius

Job description

We are looking for a detail-focused Entry Level Accounts Payable Associate to support a busy finance team. This position is ideal for someone who thrives in a fast-paced, high-volume environment and can manage invoice processing with accuracy and consistency. The role will focus on reviewing, entering, and validating a large volume of invoices while partnering with purchasing and accounts payable colleagues to keep payment workflows moving efficiently.

Responsibilities:

• Process a substantial monthly volume of invoices with speed and precision using invoice intake tools and accounting systems.
• Direct invoices with missing information, pricing issues, or other discrepancies to the appropriate purchasing contacts for resolution.
• Collaborate closely with accounts payable to team members to ensure invoices are properly prepared and moved through the approval process on time.
• Investigate billing inconsistencies and work with internal stakeholders to resolve exceptions that could delay payment.
• Use Excel and other standard office tools to support tracking, reconciliation, and reporting related to invoice activity.

Requirements:

• At least 1 year of experience in accounts payable or a closely related accounting support role.
• Demonstrated success handling high-volume invoice entry and review with strong attention to detail.
• Working knowledge of two-way and three-way matching procedures involving invoices, purchase orders, and receipts.

Preferred Qualifications

• Experience using JDA, Medius, or comparable invoice management and accounting systems is a plus but not required.
• Proficiency in Microsoft Excel for tracking, organizing, and reviewing financial information.
• Strong written and verbal communication skills with the ability to coordinate effectively across teams.
• Ability to identify discrepancies, prioritize tasks, and maintain accuracy in a deadline-driven environment.

Required Qualifications

• High school diploma or equivalent required