Accounts Payable Associate

NEFCO; East Hartford (CT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Eight (8) holidays off – PAID!

Medical, dental, and vision insurance

Health Savings Account and 401(k) with

company-paid life and short-term

Voluntary life insurance options

Paid Parental Leave Options

Voluntary Critical Illness, Accident,

Promote-from-within culture

Cross-training and skill development

Job summary

NEFCO is seeking an Accounts Payable Associate to manage entry, approval, and payment for a group of vendors. You will ensure timely payments and optimize discounts, acting as the main contact for inquiries from internal teams and suppliers.

The role requires strong attention to detail, experience with high-volume AP, and proficiency in MS Office; you will reconcile statements, resolve discrepancies, and participate in month-end close while maintaining internal controls.

Qualifications

• Prior AP or accounting experience with automated payables system.
• Strong attention to detail and problem solving.
• Ability to multi-task and prioritize in a fast-paced environment.
• Experience in high-volume environment.
• Strong verbal and written communication skills.
• Proficient in MS Office, especially Excel.

Responsibilities

• Process invoices using 3-way match and/or proper approval, and appropriate coding to ensure outstanding balances are paid timely.
• Accurately reconcile vendor statements and maintain positive vendor relationships.
• Respond to external/internal inquiries and resolve discrepancies related to invoices, purchase orders, statements and payments.
• Research and resolve aged AP, unbilled inventory, and additional variances.
• Communicate professionally via email and phone with external and internal partners.
• Participate in month end close activities.
• Perform ad hoc duties as necessary.
• Provide team coverage in other areas as needed.
• Adhere to internal controls, procedures, laws and confidentiality guidelines.

Skills

Attention to detail

Problem solving

Multi-tasking

Verbal and written communication

Tools

Excel

MS Office

Job description

Description

Reporting to:

AP Associate Manager

Job Summary:

The Accounts Payable Associate is responsible for maintaining the entry, approval, and payment for an assigned group of vendors/suppliers. This position requires ensuring that timely payment is remitted with an emphasis on discount optimization. This is a primary point of contact for all inquiries both internal and external related to assigned vendor group. This position must maintain effective communication/relationship with vendors.

Job Duties

• Process invoices using 3-way match and/or proper approval, and appropriate coding to ensure outstanding balances are paid timely
• Accurately reconcile vendor statements and maintain positive vendor relationships
• Respond to external/internal inquiries and resolve discrepancies related to invoices, purchase orders, statements and payments
• Research and resolve aged AP, unbilled inventory, and additional variances
• Communicate professionally, timely and effectively via email and over the phone with both external and internal business partners
• Participate in month end close activities
• Perform ad hoc duties as necessary
• Provide necessary team coverage in other areas as needed
• Adhere to internal controls, procedures, laws and confidentiality guidelines

Why Join NEFCO?Benefits Include

• Paid Time Off (PTO)
• Eight (8) holidays off – PAID!
• Medical, dental, and vision insurance
• Health Savings Account and 401(k) with employer match
• Company-paid life and short-term disability insurance
• Voluntary life insurance options
• Paid Parental Leave Options
• Voluntary Critical Illness, Accident, and Hospital Indemnity coverage
• Promote-from-within culture
• Cross-training and skill development opportunities

Requirements

Qualifications:

• Prior work experience in an Accounts Payable or accounting department working with an automated accounting or payables system.
• Strong attention to detail and good problem solving skills
• Ability to multi-task and prioritize as needed
• Experience in high volume fast paced environment
• Strong verbal and written communication skills
• Proficient in MS Office (especially Excel.)

Preferred

• Interest in Accounting
• Experience in Epicor Eclipse