Accounts Payable/Accounts Receivable Specialist

Clear Destination Inc.; Saint Paul (MN); On-site; USD 42,000 - 60,000; Full time

Job summary

Clear Destination Inc. is seeking an Accounts Payable Clerk to join our accounting team. This role supports accurate AP processing, supplier banking data maintenance, and month-end close activities, while ensuring confidentiality and efficiency in a fast-paced setting.

The ideal candidate will have strong attention to detail, solid organizational skills, and the ability to work independently and with the team to maintain accurate financial records and timely payments.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 1–3 years of Accounts Payable or general accounting experience.
• Experience with ERP systems; Epicor experience is a plus.
• Experience with automated invoice processing or document management systems (IDC, ECM) preferred.
• Strong attention to detail and accuracy; excellent organizational skills.

Responsibilities

• Process supplier invoices accurately and efficiently through automated AP invoice processing systems, including Epicor ERP, IDC, and ECM.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with policies.
• Research and resolve invoice discrepancies related to pricing, quantity, POs, and receiving.
• Maintain accurate AP records and respond to supplier inquiries regarding status and payments.
• Monitor outstanding invoices and assist with payment schedules.
• Maintain supplier master data including banking information and changes.
• Prepare and process regular check runs and review payment batches for accuracy.
• Assist with month-end close activities and record accruals as needed.
• Support AP aging reviews, audits, and AR processes where needed.

Skills

Attention to detail

Organizational skills

Time management

Analytical and problem solving

Microsoft Excel proficiency

Education

High school diploma

Accounting coursework

Tools

Epicor ERP

IDC

ECM

Job description

Job Summary:

We are seeking a detail-oriented and organizedAccounts Payable Clerkto join our accounting team. This position is responsible for the accurate and timely processing of supplier invoices, maintaining supplier banking information, supporting payment processing, and assisting with month-end close activities.

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment while maintaining accuracy and confidentiality.

Job Duties and Responsibilities:

Accounts Payable Processing

• Process supplier invoices accurately and efficiently through automated AP invoice processing systems, including Epicor ERP, IDC, and ECM.
• Review invoices for appropriate coding, approvals, supporting documentation, and compliance with company policies.
• Research and resolve invoice discrepancies, including pricing, quantity, purchase order, and receiving issues.
• Maintain accurate and complete AP records and documentation.
• Respond to supplier inquiries regarding invoice status, payments, and account balances.
• Monitor outstanding invoices and assist with maintaining appropriate payment schedules.

Supplier Banking & Information Management

• Maintain accurate supplier master data, including banking and payment information.
• Verify supplier banking information and changes in accordance with established internal controls and fraud-prevention procedures.
• Coordinate verification of banking changes with suppliers and appropriate internal personnel.
• Maintain confidentiality and security of sensitive supplier and financial information.

Payment Processing

• Prepare and process regular check runs in accordance with established payment schedules and company procedures.
• Review payment batches for accuracy and completeness prior to processing.
• Assist with other payment methods and AP-related disbursements as needed.
• Research and resolve payment discrepancies and supplier account issues.

Month-End Close

• Assist with monthly closing activities related to Accounts Payable.
• Prepare and record monthly accrual entries as needed.
• Perform balance sheet reconciliations and research discrepancies.
• Assist with AP aging reviews and other month-end reporting.
• Provide supporting documentation and information for internal and external audits.

General Accounting & AR Support

• Assist the accounting team with special projects and other accounting duties as assigned.
• Maintain organized financial records in accordance with company policies and applicable accounting requirements.
• Identify opportunities to improve AP processes, automation, accuracy, and efficiency.
• Support internal controls and maintain compliance with established accounting procedures.
• Assist with AR processes, invoicing, cash applications, and customer collections.

Qualifications

• High school diploma or equivalent required; associate degree or accounting coursework preferred.
• 1–3 years of Accounts Payable or general accounting experience preferred.
• Experience working with an ERP system; Epicor experience is a plus.
• Experience with automated invoice processing or document management systems such as IDC and ECM preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality when handling financial and banking information.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to work independently while also collaborating effectively with the accounting team.

Working Conditions

• Office environment