Accounts Payable Associate

NEFCO Construction Supply LLC; East Hartford (CT); On-site; USD 45,000 - 62,000; Full time

Job summary

NEFCO Construction Supply LLC is seeking an Accounts Payable Associate to manage entry, approval, and payment for an assigned group of vendors, with emphasis on timely payments and discount optimization.

You will be the primary contact for internal and external inquiries, maintain vendor relationships, and participate in month-end close while adhering to internal controls and confidentiality guidelines.

Qualifications

• 3-way match and proper coding to ensure timely payments.
• Strong attention to detail and problem solving.
• Ability to multi-task and prioritize in a fast paced environment.
• Experience in high volume payment processing.
• Strong verbal and written communication skills.
• Proficient in MS Office, especially Excel.

Responsibilities

• Process invoices using 3-way match and proper approvals with correct coding.
• Reconcile vendor statements and maintain vendor relationships.
• Respond to inquiries and resolve discrepancies related to invoices, POs, statements, and payments.
• Research and resolve aged AP, unbilled inventory, and variances.
• Communicate professionally via email and phone with internal and external partners.
• Participate in month-end close activities.
• Provide team coverage in other areas as needed.
• Adhere to internal controls and confidentiality guidelines.

Skills

Accounts Payable

Attention to detail

Multitasking

High-volume

Communication skills

Excel proficiency

Tools

Epicor Eclipse

Job description

Description

Reporting to:

AP Associate Manager

Job Summary:

The Accounts Payable Associate is responsible for maintaining the entry, approval, and payment for an assigned group of vendors/suppliers. This position requires ensuring that timely payment is remitted with an emphasis on discount optimization. This is a primary point of contact for all inquiries both internal and external related to assigned vendor group. This position must maintain effective communication/relationship with vendors.

Job Duties:

• Process invoices using 3-way match and/or proper approval, and appropriate coding to ensure outstanding balances are paid timely
• Accurately reconcile vendor statements and maintain positive vendor relationships
• Respond to external/internal inquiries and resolve discrepancies related to invoices, purchase orders, statements and payments
• Research and resolve aged AP, unbilled inventory, and additional variances
• Communicate professionally, timely and effectively via email and over the phone with both external and internal business partners
• Participate in month end close activities
• Perform ad hoc duties as necessary
• Provide necessary team coverage in other areas as needed
• Adhere to internal controls, procedures, laws and confidentiality guidelines

Requirements

• Prior work experience in an Accounts Payable or accounting department working with an automated accounting or payables system.
• Strong attention to detail and good problem solving skills
• Ability to multi-task and prioritize as needed
• Experience in high volume fast paced environment
• Strong verbal and written communication skills
• Proficient in MS Office (especially Excel.)

Preferred

• Interest in Accounting
• Experience in Epicor Eclipse