Accounts Payable Associate

Tolleson Wealth Management; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Tolleson Wealth Management is seeking an Accounts Payable Associate to manage vendor invoices, payments, and vendor maintenance. You will work with the Finance Team to support efficient AP operations and internal controls.

You will process invoices in Oracle NetSuite for multiple entities, review GL coding, and assist with 1099 documentation while supporting monthly close deadlines and audits.

Qualifications

• 1-3 years of Accounts Payable or accounting experience preferred.
• Experience with Oracle NetSuite or a similar cloud-based system.
• Attention to detail is essential.
• Ability to work in a fast-paced environment with monthly close deadlines.
• Strong interpersonal and communication abilities.
• Experience with credit checks and vendor documentation helpful.

Responsibilities

• Process Accounts Payable for multiple companies in NetSuite.
• Process vendor invoices accurately and timely in NetSuite.
• Establish and maintain vendor records, obtain W-9s.
• Monitor corporate credit card activity and data import.
• Obtain supporting receipts and ensure timely expenses.
• Assist in timing of AP payments (ACH and checks).
• Prepare 1099 tax documents with Senior Accountant.
• Assist with audits and regulatory exams.

Skills

Attention to detail

Communication skills

Organizational skills

Tools

Oracle NetSuite

Microsoft Office

Job description

POSITION OVERVIEW

The Accounts Payable Associate is primarily responsible for Accounts Payable, including the accurate and timely processing of vendor invoices, payment transactions and vendor maintenance. Reporting to a Senior Accountant, this position works closely with company employees, vendors, and the Finance Team to support efficient accounts payable operations and strong internal controls.

DUTIES And RESPONSIBILITIES

• Responsible for processing Accounts Payable for multiple companies in Oracle NetSuite accounting system.
• Process vendor invoices accurately and timely in Oracle NetSuite, working with approving managers as necessary to verify required fields, including general ledger account coding, memo descriptions and department coding.
• Establish and maintain vendor records in Oracle NetSuite, and obtain and review required vendor documentation for new vendors, including IRS Form W-9.
• Monitor all Corporate credit cards activity and ensure completeness of data import of credit card transactions in Oracle NetSuite.
• Obtain supporting documentation for credit card charges and ensure expenses are processed through accounts payable on a timely basis, following up with employees regarding missing receipts or documentation.
• Work with Senior Accountant and Corporate Controller on timing of Accounts Payable payment processing (ACH and manual check processing) and ensure checks are mailed promptly after signing.
• Respond to vendor inquiries regarding invoices, payments and account status.
• Work with the Senior Accountant to prepare and issue all annual 1099 tax documents.
• Assist in the posting journal entries in Oracle NetSuite.
• Serve as a backup for daily reconciliations of Tolleson Private Bank internal accounts (Federal Reserve, ATM, Teller Cash, etc.).
• Assist with data gathering for various internal and external audits and regulatory exams.
• Help the Finance Team with special projects and staff accounting workload as needed.

Minimum Position Requirements

• 1-3 years of Accounts Payable or accounting experience preferred.
• Experience working with Oracle NetSuite or similar cloud-based accounting and Accounts Payable system required.
• Attention to detail must be a strength.
• Ability to work in a fast-paced environment with monthly close deadlines.
• Strong interpersonal, organizational, communication skills, initiative and ability to make decisions within guidelines.
• Experience using Microsoft Office applications (Excel, Word, Powerpoint, Outlook, Teams, Loop, Copilot, etc.) and the ability to quickly learn new technology.
• Must consent to and have favorable credit report and background check.

Tolleson Wealth Management is an Equal Opportunity Employer.