Accounts Payable Associate

Ontario Trillium Foundation; Humble (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Jaguar Fueling Services in Humble, TX seeks an Accounts Payable Associate to manage vendor bills and reconcile statements, ensuring accuracy and timely payments.

The role requires 2+ years in AP, proficiency in Microsoft Office, strong attention to detail, and excellent communication skills. NetSuite experience is preferred. This position supports a fast-paced, high-volume environment and coordinates with multiple departments to improve processes.

Qualifications

• 2+ years’ experience in Accounts Payable.
• Proficiency in Microsoft Office.
• Attention to detail and accuracy.
• Good time management skills.
• Self-starter who can also work on a team.
• Strong problem-solving and communication skills.
• Ability to work in a fast-paced, high-volume environment.
• NetSuite experience preferred.

Responsibilities

• Process incoming vendor bills via email/mail/online portals.
• Compare PO, prices, and charges to vendor bills.
• Enter item receipts and vendor bills in NetSuite Oracle.
• Process New Vendor Onboarding and gather documents.

Skills

Accounts Payable

Time management

Attention to detail

Problem solving

Interpersonal & communication

Self-starter

Tools

NetSuite

Job description

Accounts Payable Associate Purpose

The Accounts Payable Associate is responsible for all incoming vendor bills and reconciles vendor

statements to assure that there are no discrepancies. As an Accounts Payable Associate, you will be an

active and important partner in the accounting process which is key to our ongoing success.

Accounts Payable Associate Job Functions/Responsibilities:

• Process incoming vendor bills through email/mail/online portals.
• Comparing purchase orders, prices, and other charges to the vendor bills.
• Entry into NetSuite Oracle of item receipt and vendor bill.
• Process New Vendor Onboarding and gathering all required documents for a complete setup.

For peak season i.e., Hurricane, quick turnaround will be required.

• Escalate any issues to the VP Lead for assistance and/or for high loss errors.
• Research and resolve any discrepancies in a timely manner. Including statement discrepancies.
• Regularly communicate with vendors, suppliers, and service providers.
• Work closely with other departments to improve processes and workflows affecting the AP
• function.
• Rotate in AP On-Call schedule with team members.
• Answer incoming phone calls company wide and AP calls as needed.
• Overtime required during peak season i.e., Hurricane, month end,
• Perform other functions and responsibilities as assigned.

Requirements

• 2+ years’ experience in Accounts Payable
• Proficiency in Microsoft Office
• Attention to detail
• Good time management skills
• Self-starter that can also work on a team
• Strong problem-solving skills
• Great interpersonal and communication skills
• High sense of urgency
• Ability to work in a fast passed, high volume, environment
• NetSuite experience preferred

Jaguar Fueling Services is an Equal Opportunity/Affirmative Action employer and will consider all

qualified applicants for employment without regard to race, color, religion, gender, sexual orientation,

gender identity, national origin, age, protected veteran status, or disability status