Accounts Payable Specialist

Smart Pool Services LLC; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Smart Pool Services LLC in Austin, TX seeks an Accounts Payable Specialist to oversee invoice processing, payments, and the corporate card program. You will support special projects and ensure timely, accurate payables management.

The role requires 1–2 years in AP, strong numeric and Excel skills, and the ability to work well in a team while maintaining confidentiality. ERP experience with Netsuite or Bill.com is preferred.

Qualifications

• Associate's degree or equivalent in Accounting, Finance, or related field preferred (or equivalent work experience).
• 1–2 years in Accounts Payable required; 3–5 years preferred.

Responsibilities

• Process invoices and payments accurately and timely.
• Analyze expense reports and invoices for payment eligibility.
• Monitor payables emails and respond promptly.
• Review A/P coding and documentation for completeness and accuracy.
• Develop guidelines for invoice handling and coding.
• Reconcile accounts payable with general ledger and subsidiary ledgers.
• Provide backup to accounting teammates as needed.
• Maintain records for tax preparation and audits.
• Collect vendor IDs for 1099 reporting.

Skills

Data entry accuracy

Mathematical aptitude

Communication skills

Time management

Confidentiality

Education

Associate's degree or equivalent in Accounting/Finance

Tools

Netsuite

Bill.com

Microsoft Word

Excel

Job description

Description

Accounts Payable Specialist will oversee the processing of invoices and payments, and manage the corporate credit card program. This position performs various accounts payable activities as well as assists with special projects.

Duties and Responsibilities:

• Ensures invoices and payments are processed accurately and in a timely manner.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Monitors the payables-related emails to address questions and requests on a timely basis.
• Review A/P coding and documentation for completeness and accuracy.
• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors' ledger).
• Support and back up other accounting team members as necessary.
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit annual 1099s.
• Performs other related duties as assigned.

Requirements

Job Qualifications:

• Associate's degree or equivalent in Accounting, Finance, and/or related field preferred. Equivalent related work experience or combination of experience and education may be considered in lieu of Associate's degree.
• At least 1-2 years of work experience in Accounts Payable required. Ideally, 3-5 years of work experience in Accounts Payable preferred.
• Experience working in an ERP system (i.e. Netsuite, Bill.com) and data entry skills required
• Strong computer skills, including experience with Microsoft Office Products, especially Microsoft Word and Excel.
• Strong mathematical aptitude with experience and proficiency in working with numbers.
• Good oral and written communication skills, with the ability to convey information to internal and external customers in a clear, focused and concise manner.
• Effective time management skills and capable of meeting deadlines.
• Ability to function effectively and positively within a team environment.
• Ability to maintain confidentiality.