Accounts Payable Associate

Uncharted; Acton (MA); Hybrid; USD 70,000 - 80,000; Full time

Job summary

TPS Group Holdings, a family of brands including The Paper Store, Uncharted and Gifts & More, seeks an Accounts Payable Associate in Acton, MA to process invoices, reconcile vendors, and issue payments. You will verify three-way matches, review expense reports, and collaborate with finance across departments.

Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and experience with Great Plains, Vision360, and Aptos are preferred.

Qualifications

• Three-way match of PO, invoice, receipts and payments.
• Accurate GL coding and review of expenses.
• Excel mastery including pivot tables and VLOOKUP.

Responsibilities

• Be a TPS brand ambassador and provide excellent service to vendors.
• Perform three-way matching and process non-inventory expenses for payment.
• Reconcile vendor statements and research discrepancies.
• Route invoices for budget owner approvals and audit expense reports.
• Assist year-end close and audits as needed.

Skills

Three-way match

Vendor reconciliation

Excel proficiency

Cross-functional collaboration

Attention to detail

Tools

Microsoft Great Plains

Vision360

Aptos

Pivot tables

VLOOKUP

Job description

# Accounts Payable Associate0099 - Corporate - Acton, MA 01420## OverviewSalary Range$70,000.00 - $80,000.00 SalaryPosition TypeFull Time## DescriptionTPS Group Holdings, a family of brands including The Paper Store, Uncharted and Gifts & More, is all about transforming daily routines into joyful escapes that inspire and surprise. **Our mission is to connect with every customer through carefully chosen products, immersive shopping experiences, and service that goes the extra mile creating a space that sparks joy with every visit.** **Position Overview:** The **Accounts Payable Associate** is responsible for processing and paying bills in an efficient & timely manner. Using various software tools this position verifies, reconciles, and pays all vendor invoices, employee expense reports, and corporate credit card bills.**What You’ll Do*** Be a TPS brand ambassador* Perform three-way match of purchase orders, invoices and receipts, as well as the processing of merchandise invoices for payment* Process non-inventory expenses. Review all invoices for appropriate documentation GL coding* Responsible for routing invoices to budget owners for approval using Vision 360 software* Review and audit expense reports in Certify prior to uploading them into the financial software, Microsoft Great Plains* Collaborate with other members of the accounting and finance teams as well as other departments as needed* Comfortable with utilizing multiple technology platforms to complete tasks* Must be proficient with Microsoft Excel, including the utilization of pivot tables and vlookup functions* Play a key role in extending exceptional service to our merchandise vendors* Reconcile vendor statements, including researching and correcting discrepancies* Verify both new and amended changes to vendor banking data as needed* Implement standardized processes while looking for areas that need improvement* Assist with accounts payable year end processes and various audits**Who You Are*** Self-motivated and able to deliver on detailed tasks* Ability to work both independently and as part of a larger team* Strong communication skills amongst co-workers, vendors, and management* Attention to detail, deadline-oriented, and reliable* Ability to analyze information and manage vendor expectations* Comfortable in a technology-heavy environment using multiple software platforms* Knowledge of month-end close* Proficiency in Microsoft Word and Excel* 2+ years of accounts payable experience in a corporate environment in the retail industry is preferred* Experience with Microsoft Great Plains, Aptos and Vision360 a plus* Ability to work 3+ days/week at the Corporate Office in Acton, MA* Professional presentation in attire, demeanor, and appearance*TPS Group Holdings is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.*This range reflects what the company reasonably expects to pay for this position at this location at the time of this posting## Qualifications**JOB REQUIREMENTS:*** Self-motivated and able to deliver on detailed tasks* Ability to work both independently and as part of a larger team* Strong communication skills amongst co-workers, vendors, and management* Attention to detail, deadline-oriented, and reliable* Ability to analyze information and manage vendor expectations* Comfortable in a technology-heavy environment using multiple software platforms* Knowledge of month-end close* Proficiency in Microsoft Word and Excel* 2+ years of accounts payable experience in a corporate environment in the retail industry is preferred* Experience with Microsoft Great Plains, Aptos and Vision360 a plus* Ability to work 3+ days/week at the Corporate Office in Acton, MA* Professional presentation in attire, demeanor, and appearance