Accounts Payable Assistant

DM Clinical Research; Burr Ridge (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading clinical research organization in Burr Ridge, Illinois, is seeking an Accounts Payable Assistant. The ideal candidate will manage accounts payable tasks, ensuring positive cash flow while maintaining confidentiality. Candidates should possess a high school diploma, with preference given to those having 2 years of college in a related field and experience using Quickbooks. Key responsibilities include processing payments, reconciling invoices, and managing vendor accounts. This role offers an opportunity to contribute to our accounting mission.

Qualifications

• High school diploma or GED is required.
• 2 years of college in a related field is preferred.
• Experience with Quickbooks and processing payments.

Responsibilities

• Ensure positive cash flow by managing accounts payable tasks.
• Verify and reconcile invoices to maintain accuracy.
• Protect organization’s value by keeping information confidential.
• Complete payments and control expenses efficiently.
• Respond to discrepancies regarding invoices and payments.

Skills

Confidentiality

Accounting knowledge

Quickbooks expertise

Payment processing

Education

High school diploma, GED, or equivalent

2 years of college in related field

Tools

Quickbooks

Job description

The Accounts Payable Assistant will be responsible for ensuring positive cash flow.

DUTIES & RESPONSIBILITIES

• Protects the organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos.
• Issues stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry and verifying documentation.
• Other tasks assigned by management

KNOWLEDGE & EXPERIENCE

Education:

• High school diploma, GED, or equivalent required
• 2 years of college in related field preferred

Experience:

• Experience using Quickbooks
• Experience processing payments

Credentials:

• Certified Accounts Payable Professional (CAPP), preferred