Accounts Payable (AP) Specialist

The Kennedy Center; Trumbull (CT); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for a dedicated Accounts Payable Specialist to join their finance team. This role is crucial in maintaining accurate financial records and ensuring timely processing of invoices and payments. Ideal candidates will thrive in a collaborative environment and have a passion for contributing to a meaningful cause. The organization offers a supportive atmosphere with comprehensive training and development opportunities, making it a great place to grow your career while making a positive impact in the community.

Benefits

Medical, Vision and Dental Insurance

Generous PTO

401k

Disability

Tuition Reimbursement

Employee Assistance Program

Qualifications

• 2+ years of experience in accounts payable or general accounting.
• Strong knowledge of GAAP and fund accounting principles.

Responsibilities

• Review, code, and process vendor invoices and employee reimbursements.
• Ensure compliance with organizational policies and grant requirements.
• Assist with month-end and year-end close processes.

Skills

Accounts Payable

GAAP Knowledge

Attention to Detail

Organizational Skills

Analytical Thinking

Customer Service

Education

Associate’s degree in Accounting or Finance

Tools

QuickBooks

Sage Intacct

NetSuite

Microsoft Excel

Job description

If you are looking to make an impact through a meaningful and rewarding career, we are currently seeking talented, creative, and committed people who share our values of Challenging the Status Quo, Building Community, Creating Purpose, and Ensuring Inclusionbyfostering individuals’ development, well-being, and growth.

Benefits:

• Medical, Vision and Dental Insurance
• Generous PTO
• 401k
• Disability
• Tuition Reimbursement
• Employee Assistance Program

Position Summary:

We are seeking a detail-oriented and dedicated Accounts Payable (AP) Specialist to join our finance team at The Kennedy Collective. The AP Specialist plays a critical role in maintaining accurate financial records and ensuring timely processing of invoices, payments, and reimbursements in accordance with our mission-driven values and funding requirements.

This position is ideal for someone who is organized, thrives in a collaborative environment, and is passionate about contributing to a cause that makes a meaningful impact in our community.

Competencies: (6)

• Ethics/Integrity: 25%
• Financial Acumen: 15%
• Internal Controls: 15%
• Quality: 15%
• Technical Skills: 15%
• Analytical Thinking: 15%

Key Responsibilities:

• Review, code, and process vendor invoices, employee reimbursements, and other disbursements in a timely and accurate manner.
• Ensure all payments are compliant with organizational policies, grant requirements, and nonprofit accounting standards.
• Reconcile accounts payable transactions and resolve discrepancies with vendors or internal stakeholders.
• Prepare weekly payment runs, including checks, ACH transfers, and credit card payments.
• Maintain and organize digital and physical records of all AP-related documents.
• Collaborate with program managers to ensure proper documentation and coding of program-related expenses.
• Assist with month-end and year-end close processes, including journal entries and account reconciliations.
• Support annual audits and prepare requested documentation for auditors and funders.
• Monitor and report on aging payables and assist with cash flow forecasting.
• Provide excellent customer service to vendors and staff with AP-related inquiries.

Qualifications:

Required:

• Associate’s degree in accounting, Finance, or related field (or equivalent experience).
• 2+ years of experience in accounts payable or general accounting, preferably in a nonprofit environment.
• Strong knowledge of GAAP and fund accounting principles.
• Proficiency in accounting software (e.g., QuickBooks, Sage Intacct, NetSuite, or similar) and Microsoft Excel.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize, meet deadlines, and work independently and collaboratively.

Preferred:

• Experience with grant-funded accounting or restricted funds.
• Familiarity with 1099 processing and IRS compliance for vendor payments.
• Understanding of nonprofit financial reporting and documentation.

The Kennedy Collective invests in the success of all new employees by providing an immersive new hire orientation and training experience. Here’s what you can expect if you’re hired:

• Two-week new hire orientation including an introduction to the agency, site tours, and employer-funded CPR & PMT certification.
• Two weeks of job-specific trainings and shadowing at your worksite
• Check-ins with Human Resources after your first 30, 60, and 90 days

The KennedyCollectiveSM is an Equal Opportunity/Affirmative Action Employer that is committed to equal employment opportunity for all qualified individuals without regard to race, color, religion, national origin, ancestry, sex, age, disability, sexual orientation, gender identity and expression, marital status, genetic information, military service, veteran status, or any other status protected by applicable law. Minorities, Women, Individuals with Disabilities, and Veterans are especially encouraged to apply.