AP Specialist

Harbor Networks, Inc.; United States; Remote; USD 40,000 - 50,000; Full time

Job summary

A dynamic Managed Service Provider is seeking an Accounts Payable Specialist to handle full-cycle operations. The ideal candidate will manage vendor relationships, ensure timely payments, and support financial reporting using NetSuite and QuickBooks. Join a growing team committed to innovation and excellence in client service.

Qualifications

• 2+ years of experience in Accounts Payable or general accounting.
• Experience in a Managed Service Provider (MSP) or technology-driven environment preferred.

Responsibilities

• Process a high volume of vendor invoices with accuracy and efficiency.
• Manage the AP inbox, ensuring timely responses and resolution of inquiries.
• Assist with month-end close processes, including accruals and reporting.

Skills

Attention to Detail

Organizational Skills

Communication

Tools

NetSuite

QuickBooks

Job description

Harbor IT is a leading Managed Service Provider (MSP) specializing in delivering cutting Cybersecurity, IT, and Cloud Services to a diverse portfolio of clients. We pride ourselves on our commitment to excellence, innovation, and customer satisfaction. Harbor IT is backed by investment firm Worklyn Partners since 2022 and has built a national platform through acquisition and rapid organic growth. Our mission is to manage our clients’ technology and mitigate their cyber risks, so that they don’t have to.

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to join our growing team at a dynamic Managed Service Provider (MSP). The ideal candidate will have experience handling full-cycle accounts payable operations in a fast-paced environment and be proficient in both NetSuite and QuickBooks. This role plays a key part in maintaining strong vendor relationships, ensuring timely payments, and supporting accurate financial reporting.

Key Responsibilities:

• Process a high volume of vendor invoices with accuracy and efficiency.
• Manage the AP inbox, ensuring timely responses and resolution of inquiries.
• Ensure proper coding, approvals, and compliance with internal policies.
• Reconcile AP sub-ledger to the general ledger and vendor statements.
• Prepare and execute weekly check runs, ACH payments, and wire transfers.
• Assist with month-end close processes, including accruals and reporting.
• Maintain and update vendor records, W-9s, and related tax documents.
• Collaborate with procurement and operations teams to resolve discrepancies.
• Utilize NetSuite and QuickBooks to enter, track, and report financial data
• Support audits and assist with documentation requests as needed.

Qualifications:

• 2+ years of experience in Accounts Payable or general accounting.
• Experience working in a Managed Service Provider (MSP) or technology-driven environment preferred.
• Proficient in NetSuite and QuickBooks—must be comfortable navigating both platforms.
• Strong attention to detail and organizational skills.
• Familiarity with GAAP and basic accounting principles.
• Ability to work independently and manage multiple priorities under tight deadlines.
• Excellent communication and interpersonal skills.

The pay range for this role is:

40,000 - 50,000 USD per year (Remote (United States))