Accounts Payable Analyst — High-Volume, 3-Way Match, AI Tools

Creative Financial Staffing, LLC; La Porte (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Accounts Payable Analyst to support a high-volume accounting team. The role requires accurate matching of invoices to purchase orders and receiving documents, with daily processing of around 250 invoices.

The candidate will investigate discrepancies and collaborate with project managers and procurement to ensure timely payment. Ideal candidates bring 2+ years of AP experience, strong Excel skills, and familiarity with Viewpoint or Spectrum.

Qualifications

• 2+ years of accounts payable or related accounting experience preferred.
• Strong understanding of traditional three-way matching, including purchase orders, invoices, and receiving documentation.
• Experience processing high volumes of vendor invoices in a fast-paced environment.
• Proficiency in Microsoft Excel and other standard business applications.

Responsibilities

• Process a high volume of incoming vendor invoices, with approximately 250 invoices entering the queue daily.
• Perform traditional three-way matching by comparing purchase orders, vendor invoices, and receiving documentation or packing slips.
• Review purchase orders, invoices, and receiving records to verify quantities, pricing, and supporting documentation.
• Manage invoice processing and receiving workflows within established one-step or two-step purchase order processes.
• Investigate invoice discrepancies, missing receiving records, quantity variances, and pricing differences.
• Communicate with project managers, procurement personnel, and other internal teams to confirm receipt of materials and resolve outstanding questions.
• Review invoices for materials and supplies, including insulation and other industrial service-related products.
• Determine appropriate next steps when invoices do not match purchase orders or receiving documentation.
• Follow up on proof of delivery (POD), packing slips, and other required supporting documents.
• Prioritize and organize the daily invoice queue to maintain productivity and minimize processing backlogs.
• Reconcile vendor statements, research outstanding invoices, and resolve account discrepancies.
• Utilize AI tools and other available technology to assist with statement matching, reconciliation, and process efficiency.
• Maintain accurate electronic records and supporting documentation within accounts payable systems.
• Assist with month-end close activities and identify opportunities to improve invoice processing workflows.

Skills

Accounts payable

Three-way matching

Excel

Vendor reconciliation

AI tools

Viewpoint

Spectrum

Tools

Viewpoint

Spectrum

Excel

Job description

Creative Financial Staffing, LLC is seeking an Accounts Payable Analyst to support a high-volume accounting team. The role requires accurate matching of invoices to purchase orders and receiving documents, with daily processing of around 250 invoices.

The candidate will investigate discrepancies and collaborate with project managers and procurement to ensure timely payment. Ideal candidates bring 2+ years of AP experience, strong Excel skills, and familiarity with Viewpoint or Spectrum.