Accounts Payable Analyst

Bell & Associates, Inc.

Wisconsin

On-site

USD 55,000 - 90,000

Full time

14 days+

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Job summary

A prominent finance operations firm in Wisconsin is seeking an Accounts Payable & Finance Operations Specialist. You will manage vendor payments, ensure invoice accuracy, and support financial functions. The ideal candidate has at least 5 years in finance or accounting. This full-time role requires strong organizational skills and attention to detail, making it perfect for a proactive individual eager to impact the finance team significantly.

Qualifications

Minimum of 5 years in accounting or finance, with a strong background in accounts payable.
Experience managing vendor payments, reconciliations, and AP close processes.

Responsibilities

Review and process incoming vendor invoices.
Create and manage weekly cash forecasts.
Assist with monthly financial reports.
Analyze manufacturing work orders for accuracy.
Assist with monthly close, journal entries, and variance analysis.
Prepare monthly reports on commissions, expenses, and departmental spending.
Support Tax Filing activities for state filings where required.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Analytical skills

Team collaboration

Initiative and process improvement

Job description

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Job Title: Accounts Payable & Finance Operations Specialist

Location: On-site | Shift: 8:00 AM – 5:00 PM (Some overtime required)

Reports To: Finance Manager

Overview

We’re seeking a detail-oriented and proactive Accounts Payable & Finance Operations Specialist to join our finance team. You’ll play a key role in managing vendor payments, ensuring invoice accuracy, maintaining records, and supporting key financial functions like cash forecasting, reporting, and inventory analysis. This is a hands-on role ideal for someone who thrives in a fast-paced, multifaceted environment and wants to make an impact across multiple departments.

Key Responsibilities

Review and process incoming vendor invoices, ensuring documentation is accurate and approvals are in place.
Post bank transactions and cancel checks as needed.
Set up and execute wire transfers for domestic and international vendors.
Maintain and verify W-9s from all vendors.
Handle payment inquiries and resolve invoice discrepancies.
Financial Operations
Create and manage weekly cash forecasts and prepare weekly check runs.
Complete monthly AP close procedures.
Assist with monthly financial reports and journal entries.
Submit credit applications for new vendors.
Prepare monthly reports on commissions, expense trends, and departmental spending.
Inventory & Manufacturing Support
Analyze manufacturing work orders for accuracy and cost tracking.
Conduct and support daily cycle counts and annual physical inventories, including third-party locations.
Maintain and update inventory files, including BOM (Bill of Materials).
Marketing & Capital Project Reporting
Track marketing budgets and forecasts; report findings to the VP of Marketing.
Monitor CapEx projects and manage in-service date records.
Tax Filing Support
Assist with state tax filings for Wisconsin, California, and Washington, including Wisconsin M-P (Fixed Assets).

What We’re Looking For

Experience:

Minimum of 5 years in accounting or finance, with a strong background in accounts payable.

Skills & Attributes:

Excellent attention to detail and organizational skills.
Clear, professional communication—written and verbal.
Problem-solving mindset with solid analytical skills.
Able to prioritize and manage multiple projects independently.
Team-oriented with a collaborative spirit.
Self-starter who takes initiative and contributes ideas for process improvement.

If you're ready to roll up your sleeves and become a key part of our finance team, we’d love to hear from you!

Seniority level