Accounts Payable Analyst

EDI Specialists, Inc.; United States; On-site; USD 34,000 - 41,000; Full time

Job summary

First Roles is seeking an Accounts Payable Specialist to manage DSD payments, reconciliations, and vendor communications in a fast-paced setting in the United States. The role requires collaboration with merchandising teams and store operators to ensure accurate billing and timely payments.

The candidate will input invoices via EDI, resolve payment issues, and support month-end close with accruals and open invoices, while maintaining a high level of accuracy and organization.

Qualifications

• Bachelor's degree required.
• 3-5 years Accounts Payable experience.
• Proficient in Excel; SAP knowledge a plus.
• Well-organized with high accuracy and attention to detail.
• Strong communication and teamwork skills.

Responsibilities

• Process DSD payments by reviewing invoices and PODs; reconcile with vendors.
• Ensure all store billings comply with company policies and procedures.
• Input and verify invoices via EDI system and manual entries.
• Collaborate with merchandising leaders to approve credits and invoices.
• Track PODs, credits, and vendor statements weekly; resolve discrepancies.
• Assist IT with EDI/IDoc troubleshooting; file daily parked documents.
• Process general expenses and AP invoices; support expense accruals.
• Maintain timely communication with vendors and store operators.

Skills

Accounts Payable

Excel

Attention to detail

Communication

Teamwork

Multitasking

Education

Bachelor's Degree

Tools

SAP

Job description

Summary

• Process Direct Store Delivery (DSD) payments by receiving, verifying and reconciling invoices, credit and POD's; while ensuring accuracy and efficiency. Coordinate with merchandising departments, vendors and store operators to ensure proper billing and payment of invoices and resolve any issues.
• Provide financial, administrative and clerical services in a high paced and high-volume environment.

Job Description

• Ensure that all payments and store billings are made in compliance with the Company's financial policies and procedures.
• Review, assemble, and input all invoices received via the Company's EDI system (and manually) for the required authorization before payments and store billings are completed.
• Work with merchandising department heads to obtain approval and resolution for all credits, invoices under review and/or rejected.
• Track POD and Credit requests by store on a daily basis.
• Manually process store credits to store – over 120 per week.
• Process all store requested POD and credits in a timely accurate manner and communicate these credits to vendors.
• Work directly with IT Department to troubleshoot EDI issues and IDoc Errors.
• Daily Parked Documents File
• Process company general expenses, Accounts Payable invoices, and employee expenses, etc.
• Follow up on AP approvals and ensure all documentation is available.
• WHS and DSD Vendor Reconciliations.
• Weekly Store Billing Review
• Ensure good working relationship with store operators and vendors and promptly and professionally respond to all inquiries.
• Request and follow up on monthly vendor statements to ensure timely payment.
• Track weekly and monthly invoices by vendor.
• Research vendor accounts and answer vendor inquires; maintain good relations with vendors.
• Assist with vendor audits.
• Process DSD Payments twice a week. Process G & A Invoices twice a week.
• Assist in financial close by providing support for expense accruals and open invoices.

Qualifications

EDUCATION

Minimum Bachelor's Degree required

SKILLS & EXPERIENCE

• 3-5 years Accounts Payable experience
• Proficient in Excel, knowledge of SAP a plus or related accounting systems
• Well-organized, high degree of accuracy and attention to detail
• Strong communication skills
• Must be a team player
• Ability to multitask in a high paced environment
• Problem analysis and problem-solving skills
• Ability to meet deadlines
• Time Management

$25-30 PER HOUR