Accounts Payable Analyst

Pepper Construction Group; Des Plaines (IL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

365 Equipment & Supply in Des Plaines, IL is seeking an Accounts Payable Analyst to join our team. The role covers full-cycle AP activities, including invoice processing, coding, approvals, payments, and vendor inquiries.

You will maintain vendor records, reconcile statements, and support weekly payment runs. We value accuracy, collaboration, and proactive problem-solving in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree in accounting, finance, business or related field preferred; equivalent education and experience considered.
• 3–5 years of accounts payable, accounting, or related financial experience.
• Strong understanding of accounting principles, accounts payable processes, reconciliations, and internal controls.
• Proficiency with Microsoft Office 365, accounting systems, databases, and spreadsheet analysis.

Responsibilities

• Manage full-cycle accounts payable activities including invoice processing, coding, approval routing, payment processing, and record retention.
• Review and process vendor invoices to ensure compliance with company policies and tax requirements.
• Maintain vendor master records, including vendor setup, updates, and supporting documentation.
• Reconcile vendor statements and accounts, investigate discrepancies, and resolve issues promptly.
• Prepare and process weekly payment runs (checks, ACH), postings, and GL entries.
• Serve as primary contact for vendors and internal stakeholders regarding payment inquiries and invoice status.

Skills

Accounts payable

Attention to detail

Communication

Education

Associate or bachelor’s degree in accounting/finance/business

Tools

Microsoft Office 365

ERP systems

Job description

365 Equipment & Supplyis seeking an Accounts Payable Analyst in our Des Plaines, IL location. This position is 4 days onsite and 1 day remote.

What You'll Do

• Manage full-cycle accounts payable activities including invoice processing, coding, approval routing, payment processing, and record retention.
• Review and process vendor invoices to ensure compliance with company policies, approvals, documentation requirements, account coding, receipt matching, payment terms, and tax requirements.
• Maintain vendor master records, including vendor setup, updates, supporting documentation, and account maintenance.
• Reconcile vendor statements and accounts, investigate discrepancies, and resolve outstanding accounts payable issues in a timely manner.
• Prepare and process weekly payment runs, including checks, ACH transactions, posting activity, payment distribution, and related general ledger entries.
• Serve as the primary point of contact for vendors and internal stakeholders regarding payment inquiries, invoice status, account issues, and other accounts payable matters.
• Process equipment-related transactions, truck time billing, credit card reconciliations, re-rental vendor invoices, and other project-related accounting activities.
• Support continuous improvement initiatives by assisting with ERP implementation efforts, process improvements, reporting, cross-functional accounting support, and special projects.

What You Bring

• Associate or bachelor's degree in accounting, finance, business, or a related field preferred; equivalent education and experience will be considered.
• 3-5 years of accounts payable, accounting, or related financial experience.
• Strong understanding of accounting principles, accounts payable processes, reconciliations, and internal controls.
• Proficiency with Microsoft Office 365, accounting systems, databases, and spreadsheet analysis.
• Demonstrated ability to prepare, maintain, and analyze financial records and reports with a high level of accuracy and attention to detail.
• Strong analytical, problem-solving, and critical thinking skills with the ability to independently research and resolve discrepancies.
• Excellent organization, communication, and relationship-building skills with the ability to work effectively with vendors, customers, and internal stakeholders.
• Self-motivated team player who can work independently, manage multiple priorities, and adapt to changing business needs.