Accounts Payable Specialist

AAR; Wood Dale (IL); On-site; USD 52,000 - 60,000; Full time

Job summary

AAR is seeking an accounts payable specialist for our Corporate Headquarters in Wood Dale, IL, with relocation to Chicago planned for early 2027. You will process vendor invoices and assist with monthly AP close for government contracts and commercial business.

Requirements include an Associate degree or equivalent, strong math and Excel skills, and exposure to government AP processing. APS certification is preferred and must be maintained.

Qualifications

• Associates degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
• Proficient mathematical skills.
• Proficient in Microsoft Office with intermediate Excel, preferred.
• Accredited Payable Specialist (APS) certification, preferred.
• Certification must be maintained through continuing professional education.
• Exposure to and/or knowledge of government AP contract processing preferred.

Responsibilities

• Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
• Execute 3-way, 2-way or non-PO standard process for invoice processing.
• Validate vendor accounts balances by reconciling monthly statements and related transactions.
• Perform spend analysis as required.
• Ensures adequate and continuous controls are executed for all assigned activities.
• Establishes and maintains productive cross functional business relationships.
• Maintains the professional competence, knowledge and skills necessary for the satisfactory performance of all assigned responsibilities.
• Perform other duties assigned.

Skills

Math skills

Excel

Microsoft Office

Education

Associate degree

Tools

Microsoft Excel

Microsoft Office

Job description

Ensure that all accounts payable data is entered and processed in a timely manner for government contracts and commercial business. Research invoice discrepancies with purchasing and vendors and advise resolution needed. Complete statement analysis for suppliers and resolves discrepancies. Provide analytical spend reporting as requested. Assist with monthly AP close.

This position is based at our Corporate Headquarters in Wood Dale, IL, with a planned relocation to the Merchandise Mart (Chicago) in early 2027.

What you will be responsible for:

• Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
• Execute 3-way, 2-way or non-PO standard process for invoice processing.
• Validate vendor accounts balances by reconciling monthly statements and related transactions.
• Perform spend analysis as required.
• Ensures adequate and continuous controls are executed for all assigned activities.
• Establishes and maintains productive cross functional business relationships.
• Maintains the professional competence, knowledge and skills necessary for the satisfactory performance of all assigned responsibilities.
• Perform other duties assigned.

What you will need to be successful in the role:

• Associates degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
• Proficient mathematical skills.
• Proficient in Microsoft Office with intermediate Excel, preferred.
• Accredited Payable Specialist (APS) certification, preferred.
• Certification must be maintained through continuing professional education.
• Exposure to and/or knowledge of government AP contract processing preferred.

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Compensation:

The anticipated salary range for this position $52,000 to $60,000 annually. This range reflects the base pay for candidates who meet the requirements of the role, including experience, education, and location. [In addition to base pay, this role is eligible for a bonus.] AAR offers a competitive benefits package, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan with employer match, paid time off and holiday pay, as well as opportunities for professional development and growth.