Accounts Payable Specialist

AAR; Chicago (IL); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life/AD&D

401(k) with employer match

Paid time off & holidays

Professional development opportunities

Job summary

AAR is seeking a Finance professional to manage accounts payable for government contracts and commercial business from our Wood Dale HQ, with relocation to Chicago in 2027. Responsibilities include processing invoices, payment requests, and spend analysis, while ensuring controls and timely close.

The role requires an Associates degree or equivalent and proficiency in Excel; APS certification is preferred. Competitive benefits and a base salary in the mid-50k range accompany the position.

Qualifications

• Associates degree or equivalent required; experience may substitute.
• Strong mathematical skills and numeric aptitude.
• Proficient in Microsoft Excel; intermediate level preferred.
• APS certification preferred and must be maintained through continuing professional education.
• Knowledge of government AP contract processing is a plus.

Responsibilities

• Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
• Execute 3-way, 2-way or non-PO standard process for invoice processing.
• Validate vendor accounts balances by reconciling monthly statements and related transactions.
• Perform spend analysis as required.
• Ensures adequate and continuous controls are executed for all assigned activities.
• Establishes and maintains productive cross functional business relationships.
• Maintains the professional competence, knowledge and skills necessary for the satisfactory performance of all assigned responsibilities.
• Perform other duties assigned.

Skills

Proficient mathematical skills

Proficient in Microsoft Office (Excel)

Exposure to government AP contract | D

Education

Associate degree (A.A.) or equivalent

APS certification

Tools

Microsoft Excel

Job description

Ensure that all accounts payable data is entered and processed in a timely manner for government contracts and commercial business. Research invoice discrepancies with purchasing and vendors and advise resolution needed. Complete statement analysis for suppliers and resolves discrepancies. Provide analytical spend reporting as requested. Assist with monthly AP close.

This position is based at our Corporate Headquarters in Wood Dale, IL, with a planned relocation to the Merchandise Mart (Chicago) in early 2027.

What you will be responsible for:

• Analyze and process vendor invoices and expense reports to the correct accounts and cost centers.
• Execute 3-way, 2-way or non-PO standard process for invoice processing.
• Validate vendor accounts balances by reconciling monthly statements and related transactions.
• Perform spend analysis as required.
• Ensures adequate and continuous controls are executed for all assigned activities.
• Establishes and maintains productive cross functional business relationships.
• Maintains the professional competence, knowledge and skills necessary for the satisfactory performance of all assigned responsibilities.
• Perform other duties assigned.

Qualifications

What you will need to be successful in the role:

• Associates degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience.
• Proficient mathematical skills.
• Proficient in Microsoft Office with intermediate Excel, preferred.
• Accredited Payable Specialist (APS) certification, preferred. Certification must be maintained through continuing professional education.
• Exposure to and/or knowledge of government AP contract processing preferred.

Compensation:

The anticipated salary range for this position $52,000 to $60,000 annually. This range reflects the base pay for candidates who meet the requirements of the role, including experience, education, and location. [In addition to base pay, this role is eligible for a bonus.]

• AAR offers a competitive benefits package, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan with employer match, paid time off and holiday pay, as well as opportunities for professional development and growth.

Job: Finance
Primary Location: United States-Illinois-Wood Dale
Schedule: Full-time
Overtime Status: Non-exempt

AAR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.