Accounts Payable Analyst

Obama Foundation; Chicago (IL); Hybrid; USD 51,000 - 65,000; Full time

Job summary

The Obama Foundation is seeking an Accounts Payable Analyst to manage vendor invoices and payments while embodying the values of diversity and equity. This hybrid role in Chicago offers competitive salary and the opportunity to contribute to an anti-racist organization focused on community and inclusion.

Qualifications

• 2-3 years of accounts payable experience; not-for-profit experience a plus.
• Strong working knowledge of accounting software and tools.
• Proven ability to manage multiple priorities.

Responsibilities

• Process vendor invoices and payments efficiently and accurately.
• Ensure compliance with travel & expense policies.
• Communicate with vendors to resolve billing issues.

Skills

Attention to detail

Analytical skills

Customer service skills

Education

Degree in Accounting or Finance

Tools

NetSuite

ZIP

Concur

Excel

Job description

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We have ambitious plans, and we know the most critical step is building an incredible team that reflects the diverse fabric of our nation and embodies our values. Our team is made up of people who are equal parts dreamers and doers. We are people who care as much about how we achieve our goals as we do about the goals themselves. Our values drive our team and are instilled in the work this Foundation does every day. We are also committed to creating an anti-racist organization in order to do our part to help combat racism and inequity in all forms, in communities across our nation and around the world. Read our full statement on anti-racism and equity here.

Purpose of Role

The Accounts Payable Analyst is responsible for the processing of vendor invoices and payments in an accurate, efficient and timely manner in accordance with GAAP, review employee expenses and corporate credit card reports for reimbursements, and cash receipt recording.

As the Accounts Payable Analyst, you’ll be reporting directly to the Accounting Manager, Payroll & Expenditures.

Core Job Responsibilities

• Process vendor invoices via ZIP system and our NetSuite ERP system from receipt through accounts payable entry, including working with various departments and Procurement to ensure proper coding of vendor invoices.
• Ensure the timely processing of payments by working closely with the accounting team.
• Communicate with internal and external consultants/vendors, including monitoring of timely department approval of invoices and resolving billing issues.
• Prepares monthly accrual entry within 8 days of month end, and within three weeks of year end.
• Assist the Staff Accountant & Payroll Associate and the Accounting Manager, Payroll & Expenditures with the preparation and filing of Form 1099s annually, Form 1042s annually, and any other tax filings assigned by finance team leadership.
• Review employee expenses and corporate card reports to ensure compliance with Foundation travel & expense policies.
• Prepare and record cash receipts, as needed.
• Maintain confidentiality of highly sensitive information.
• Identifies opportunities to streamline processes and improve efficiency.
• Other duties as assigned by the finance team leadership.
  
  

Key Deliverables / Outcomes

• All invoices are processed timely (net 30) and in compliance with the terms of vendor agreement
• Provide exceptional customer service to all vendors to resolve invoice or payment discrepancies; all inquiries are responded to within 24 hours
• All vendor invoices or payment discrepancies are resolved within an average of 5 days
• Regularly review and refine the payable process with the assistance of the Accounting Manager, Payroll & Expenditures to reduce inefficiencies and strengthen controls
• Cash receipts are entered timely and regularly as assigned
  
  

Required Qualifications

• 2-3 years of accounts payable experience; not-for-profit experience a plus
• Strong working knowledge of Excel, NetSuite, ZIP, and Concur preferred
• Strong analytical skills and attention to detail; track record of accurately processing transactions; high bar for accuracy
• Ability to quickly analyze information and identify errors and omissions
• Exceptional communication and customer service skills, written and verbal, and ability to work collaboratively with all departments and levels of the organization and outside vendors while maintaining a high level of confidentiality
• Proven ability to manage multiple priorities without compromising quality
• Uses time, energy and resources in an effective and efficient way to consistently meet deadlines and achieve established goals
  
  

The salary range for this role is between $51,965 and $64,980.

This is a hybrid role based at our Chicago office in Hyde Park.

Foundation Values

The Foundation Values are Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope.

Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. The Obama Foundation is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at [e-mail] if you require a reasonable accommodation to complete this application.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Non-profit Organizations

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