Pharmacy Accounts Payable Analyst

University of Chicago Medical Center; Chicago (IL); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Join a world-class academic healthcare system as a Pharmacy Accounts Payable Analyst at UChicago Medicine. This role involves processing approximately $650M annually in pharmacy payables and invoices, ensuring compliance, and collaborating with various stakeholders. Ideal candidates will have a Bachelor's degree in accounting or finance and relevant experience in accounts payable, with strong communication skills and proficiency in financial systems.

Qualifications

• 4+ years of relevant experience in accounts payable, compliance, or auditing preferred.
• Strong communication skills and effective team player.
• Working knowledge of accounts payable systems and proficiency in Excel.

Responsibilities

• Process pharmacy payables/invoices for the pharmacy department.
• Ensure invoices meet compliance requirements and maintain logs.
• Collaborate with Pharmacy Department Leaders and Managers.

Skills

Communication

Team Player

Proficiency in Excel

Knowledge of Financial Systems

Familiarity with Workflow Systems

Education

Bachelor’s degree in accounting, Finance, or a related field

Tools

Oracle

Strata

Accounts Payable Systems

Job description

Job Description

Be a part of a world-class academic healthcare system, UChicago Medicine, as a Pharmacy Accounts Payable Analyst in Pharmacy Services Administration. As a Pharmacy Accounts Payable Analyst, you will be the primary resource responsible for timely and accurate processing of pharmacy payables/invoices for the pharmacy department.

In this role, you will process approximately $650M annually of pharmacy payables/invoices with up to 250 vendors and roughly 270,000 invoices per year. You will also communicate with stakeholders including AP, Treasury, and Accounting.

Essential Job Functions

• Prepare direct vendor upload files, submit McKesson wire/Accrual files weekly.
• Handle one-time AP payments upon request (e.g., 340B settlements).
• Monitor the Pharmacy Billing email box and maintain portal access for new accounts, keeping a log of invoice sources.
• Ensure invoices meet 340B compliance requirements, matching Bill to / Ship to with the Office of Pharmacy Affairs database.
• Maintain a direct purchase log, ensuring HRSA audit readiness at all times.
• Identify drug purchasing accounts appropriately (340B, WAC, GPO).
• Maintain a log of purchase services submissions.
• Prepare invoice image files to support upload processes and evaluate the potential for uploading invoices to Oracle.
• Code charges to the correct cost center, site, account, and vendor ID/remit to.
• Follow up on credit holds and resolve payable issues with vendors.
• Identify and work to resolve abnormal charges, providing documentation as needed.
• Coordinate with supply chain and AP on vendor maintenance, terms, and account modifications.
• Reconcile vendor statements and provide information for audits.
• Obtain necessary approvals prior to submission to AP.
• Monitor workflow receipts, identify missing invoices, and maintain standing purchase orders.
• Identify opportunities to improve or automate workflows and communicate with vendors.
• Collaborate closely with Pharmacy Department Leaders and Managers.
• Prepare Year-End Accruals and analyze AP reports from Strata and Oracle.
• Perform other duties as required.

Required Qualifications

• Bachelor’s degree in accounting, Finance, or a related field (preferred).
• Proficiency in Excel, Word, Outlook.
• Working knowledge of accounts payable systems, Oracle experience preferred.
• Knowledge of financial systems, Strata preferred.
• Familiarity with workflow systems.
• Strong communication skills.
• Effective team player.

Preferred Qualifications

• 4+ years of relevant experience in accounts payable, compliance, or auditing within healthcare or a regulated industry.

Position Details

• Job Type: Full Time (1.0 FTE)
• Shift: Days, Monday-Friday
• Work Location: Hybrid (onsite 2-3 days/week) with flexible remote options
• Department: Pharmacy Services Administration
• CBA Code: Non-Union

Expected work hours are approximately 40 per week, primarily during daytime hours from 8 am to 5 pm, at the Hyde Park campus with remote flexibility. No weekends.