Accounts Payable Administrator - Part Time

Onyx Corporation; Acton (MA); Sur place; USD 25 000 - 34 000; Temps partiel

Résumé du poste

Onyx Corporation seeks a detail-oriented Part-Time Accounts Payable Specialist to support the accounting team and daily office operations. This role is ideal for someone starting an accounting career or with AP experience seeking a part-time opportunity.

Training and mentoring will be provided, with opportunities to take on additional responsibilities as skills develop. The position involves processing invoices, matching to PO/receiving docs, obtaining approvals, and assisting with weekly

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in accounting or finance preferred.
• Prior accounts payable experience preferred, but entry-level candidates are encouraged to apply.
• Basic understanding of accounting principles.
• Proficiency in Microsoft Excel and basic office applications.
• Construction industry or accounting software experience is a plus.

Responsabilités

• Process vendor and subcontractor invoices accurately and in a timely manner.
• Match invoices to purchase orders, contracts, and receiving documents.
• Obtain invoice approvals from project managers and supervisors.
• Assist with weekly or biweekly payment processing.
• Maintain organized accounts payable records and respond to vendor inquiries.
• Reconcile vendor statements and assist with discrepancies.
• Assist with 1099 reporting, month-end close, and year-end audits as needed.
• Follow company accounting procedures and internal controls.
• Order and maintain office supplies.
• Answer and route incoming phone calls professionally.
• Provide general administrative support as needed.
• Perform other duties as assigned.

Connaissances

Attention to detail

Organizational skills

Time management

Communication skills

Learning ability

Teamwork

Formation

High school diploma

Associate degree or accounting/finance coursework

Outils

Microsoft Excel

Accounting software

Description du poste

PositionSummary

OnyxCorporationisseekingadetail-oriented,dependablePart-TimeAccountsPayableSpecialisttosupportouraccountingteamanddailyofficeoperations.Thispositionisidealforsomeonebeginningtheiraccountingcareerorsomeonewithprioraccountspayableexperiencewhoislookingforapart-timeopportunity.Trainingandmentoringwillbeprovided,withopportunitiestotakeonadditionalresponsibilitiesasskillsdevelop.

KeyResponsibilities

• Processvendorandsubcontractorinvoicesaccuratelyandinatimelymanner.
• Matchinvoicestopurchaseorders,contracts,andreceivingdocumentation.
• Obtaininvoiceapprovalsfromprojectmanagersandsupervisors.
• Assistwithweeklyorbiweeklypaymentprocessing.
• Maintainorganizedaccountspayablerecordsandrespondtovendorinquiries.
• Reconcilevendorstatementsandassistwithresolvingdiscrepancies.
• Assistwith1099reporting,month-endclose,andyear-endauditsasneeded.
• Followcompanyaccountingproceduresandinternalcontrols.
• Orderandmaintainofficesupplies.
• Answerandrouteincomingphonecallsprofessionally.
• Providegeneraladministrativesupportasneeded.
• Performotherdutiesasassigned.

Qualifications

• Highschooldiplomaorequivalentrequired.
• Associatedegreeorcourseworkinaccountingorfinancepreferred.
• Prioraccountspayableexperiencepreferred,butentry-levelcandidateswillingtolearnareencouragedtoapply.
• Basicunderstandingofaccountingprinciples.
• ProficiencyinMicrosoftExcelandbasicofficeapplications.
• Constructionindustryoraccountingsoftwareexperienceisaplus.

Skills&Competencies

• Strongattentiontodetailandaccuracy.
• Excellentorganizationalandtime-managementskills.
• Clearwrittenandverbalcommunication.
• Abilitytofollowestablishedproceduresandlearnnewsystems.
• Dependable,team-oriented,andabletoworkindependently.

WorkEnvironment&Schedule

• Part-time,office-basedpositionatOnyxCorporation.
• Scheduleandweeklyhourstobedeterminedbasedonbusinessneedsandcandidateavailability.
• Trainingandsupportprovidedbytheaccountingteam.
• Opportunitytodevelopaccountingskillsandgrowintoadditionalresponsibilitiesovertime.