Accounts Payable Administrator Assistant

Ocean State Job Lot; Farmington Hills (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

RHP Properties, headquartered in Farmington Hills, Michigan, is seeking an Accounts Payable Administrator Assistant to join its team. The role covers coordinating cell phones and hotspots, vendor records, and data entry for the Accounts Payable department.

The candidate will interact with vendors and communities, review invoices for savings, process 1099s, and assist with year-end tasks. Strong Excel/Word skills and good communication are required in a fast-paced environment.

Qualifications

• A minimum of 1-year accounting experience required.
• Some college accounting coursework preferred; High School diploma or GED required.
• Proficiency with Microsoft Office, specifically Word, Excel and Outlook.
• General Ledger account code knowledge.
• Excellent verbal and written communication skills with a customer service focus.
• Ability to multitask and be a team player in a fast-paced environment.
• Detail oriented with strong organizational, time management, problem solving and follow-through skills.

Responsibilities

• Interact with vendors and communities and provide consistent excellent customer service.
• Obtain and coordinate company cell phone, smartphone and hotspot assignments, maintain records for billing purposes and troubleshoot when needed.
• Continually review invoices for financial savings and ensure vendor code integrity.
• Assist Accounts Payable with data entry and manual postings/uploads for electronic funds transfers.
• Obtain current COIs and upload hard copies when expired.
• Assist in mailing 1099s to vendors and submit 1099 files electronically to the IRS.
• Review IRS B Notices and update vendor information as needed.
• Troubleshoot Nexus Payables issues for communities and explain submission processes.
• Reconcile petty cash funds and prepare reimbursement invoices when required.
• Scan and attach Nexus utility invoices to Accounts Payable records.

Skills

Customer service

Multitasking

Detail oriented

Team player

Time management

Problem solving

Education

High School diploma or GED

Some college accounting coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Nexus Payables

General Ledger

Job description

Accounts Payable Administrator Assistant

Headquartered in Farmington Hills, Michigan, RHP Properties (www.rhp.com ) is the nation's largest private owner and operator of manufactured home communities. With more than 395communities throughout 33 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented employees! We invest in our employees, with regular training, opportunities for advancement, and fun events to bring everyone together.

As we continue to grow, we are in search of a Accounts Payable Administrator Assistant to add to our team.This role will be responsible for coordinatingcell phones, smartphones, and hotspots; maintenance ofvendor records and utility deposit spreadsheets, data entry,and invoices for the Accounts Payable department.

As an Accounts Payable Administrator Assistant, you will:

• Interact with vendors and communities and provide consistent excellent customer service.
• Obtain and coordinate company cell phone, smart phone and hotspot assignments, maintain records for billing purposes and troubleshoot when needed. Continually review invoices for financial savings.
• Expedite appropriate process to ensure vendor code integrity, additions and changes, and verify new vendors do not have any OSHA violations within the last 12 months utilizing the OSHA web site.
• Assist the Accounts Payable Department with data entry, including but not limited to manual postings/uploads associated with electronic funds transfers.
• Obtain current COI’s when expired, and upload hard copies.
• Run year-end preliminary 1099 reports and review vendor records for accuracy and completeness. Assist in mailing 1099’s to vendors by IRS deadline and submit 1099 file electronically to the IRS.
• Review IRS B Notices and correct vendor database and or/contact vendors for W-9 information.
• Troubleshoot Nexus Payables issues with communities and ensure their clear understanding on submission of information for new vendors as well as other processes in Nexus Payables.
• Reconcile petty cash funds and create invoices for reimbursement for closed funds when required.
• Receive and scan into Nexus utility invoices to appropriate Accounts Payable Coordinator.
• Expedite distribution of top priority Accounts Payable paperwork to appropriate individuals.
• Research outstanding checks as determined by the Accounting Department.
• A minimum of 1-year accounting experience required.
• Some college accounting coursework, preferred; High School diploma or GED, required
• Proficiency with Microsoft Office, specifically Word, Excel and Outlook.
• General Ledger account code knowledge.
• Excellent verbal and written communication skills with a customer service focus.
• Ability to multitask and be a team player in a fast-paced environment.
• Detail orientated with strong organizational, time management, problem solving and follow-through skills.

Compensation:

This is a full-time opportunity with competitive compensation and commissions.Benefits include medical, dental and vision insurance, paidtime offand holidays, life insurance, and 401K.

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