Accounts Payable Admin Assistant

RHP Properties; Farmington Hills (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

RHP Properties is seeking an Accounts Payable Administrator to join our Farmington Hills team. You will coordinate cell phone and hotspot assignments, maintain vendor records, and process invoices for the Accounts Payable department.

Responsibilities include data entry, 1099 preparation, W‑9 coordination, and assisting with month-end tasks. A minimum of 1 year accounting experience is required; high school diploma or GED is essential; some college coursework preferred.

Qualifications

• HS diploma or GED required; some college accounting coursework preferred.

Responsibilities

• Interact with vendors and communities and provide consistent excellent customer service.
• Coordinate company cell phone, smartphone and hotspot assignments; maintain billing records and review invoices for savings.
• Ensure vendor code integrity and verify new vendors with OSHA checks within last 12 months.
• Assist AP with data entry and electronic funds transfers.
• Obtain current COIs and upload copies.
• Prepare year-end 1099 reports and assist in mailing 1099s.
• Review IRS notices and update W-9 information.
• Troubleshoot Nexus Payables issues for vendors and communities.
• Reconcile petty cash funds and create reimbursement invoices.
• Receive and scan Nexus utility invoices into AP system.
• Distribute priority AP paperwork to relevant staff.
• Research outstanding checks per Accounting Dept instructions.
• Perform other duties as assigned.

Skills

Customer service

Multitasking

Team player

Verbal and written communication

Detail oriented

Organizational skills

Time management

Problem solving

Follow-through

Office software

General Ledger knowledge

Education

High School diploma or GED

Some college accounting coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

General Ledger

Job description

Headquartered in Farmington Hills, Michigan, RHP Properties (www.rhp.com) is the nation's largest private owner and operator of manufactured home communities. With more than 395 communities throughout 33 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented employees! We invest in our employees, with regular training, opportunities for advancement, and fun events to bring everyone together.

As we continue to grow, we are in search of a Accounts Payable Administrator to add to our team. This role will be responsible for coordinating cell phones, smartphones, and hotspots; maintenance of vendor records and utility deposit spreadsheets, data entry, and invoices for the Accounts Payable department.

As an Accounts Payable Administrator, you will:

• Interact with vendors and communities and provide consistent excellent customer service.
• Obtain and coordinate company cell phone, smart phone and hotspot assignments, maintain records for billing purposes and troubleshoot when needed. Continually review invoices for financial savings.
• Expedite appropriate process to ensure vendor code integrity, additions and changes, and verify new vendors do not have any OSHA violations within the last 12 months utilizing the OSHA web site.
• Assist the Accounts Payable Department with data entry, including but not limited to manual postings/uploads associated with electronic funds transfers.
• Obtain current COI’s when expired, and upload hard copies.
• Run year-end preliminary 1099 reports and review vendor records for accuracy and completeness. Assist in mailing 1099’s to vendors by IRS deadline and submit 1099 file electronically to the IRS.
• Review IRS B Notices and correct vendor database and or/contact vendors for W-9 information.
• Troubleshoot Nexus Payables issues with communities and ensure their clear understanding on submission of information for new vendors as well as other processes in Nexus Payables.
• Reconcile petty cash funds and create invoices for reimbursement for closed funds when required.
• Receive and scan into Nexus utility invoices to appropriate Accounts Payable Coordinator.
• Expedite distribution of top priority Accounts Payable paperwork to appropriate individuals.
• Research outstanding checks as determined by the Accounting Department.
• Perform other duties as assigned.
• A minimum of 1-year accounting experience required.
• Some college accounting coursework, preferred; High School diploma or GED, required
• Proficiency with Microsoft Office, specifically Word, Excel and Outlook.
• General Ledger account code knowledge.
• Excellent verbal and written communication skills with a customer service focus.
• Ability to multitask and be a team player in a fast-paced environment.
• Detail orientated with strong organizational, time management, problem solving and follow-through skills.

Compensation:

This is a full-time opportunity with competitive compensation and commissions. Benefits include medical, dental and vision insurance, paid time off and holidays, life insurance, and 401K.