Accounts Payable Administrator

Armstrong Fluid Technology; New York (NY); On-site; USD 65,000 - 83,000; Full time

Job summary

Armstrong Fluid Technology is seeking an Accounts Payable Administrator in New York to manage end-to-end supplier setup, validation, and payment processing. You will ensure data integrity, resolve invoicing disputes, and assist during audits. Strong Excel and ERP experience are required.

The role emphasizes accuracy, collaboration with internal teams, and timely monthly close support in a fast-paced environment.

Qualifications

• High School diploma or equivalent; degree preferred.
• 3–5 years of full cycle AP in an ERP environment.
• Strong Excel skills, including pivot tables.
• Excellent communication and time-management abilities.
• Familiarity with ERP systems and Power BI.

Responsibilities

• Manage end-to-end supplier setup and validation.
• Maintain data integrity of financial records and reports.
• Process payments (ACH, wire, checks) in a timely manner.
• Resolve invoicing disputes with internal/external stakeholders.
• Process high-volume invoices and match against POs.

Skills

Excel

Pivot tables

Communication

Time management

Education

High School diploma or equivalent

Degree in Accounting/Finance or related field

Tools

Infor LN ERP

Power BI

Job description

Imagine working at the forefront of innovation in fluid-flow technology, with over 1400 colleagues across the globe, and contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a community of the brightest and most creative technical and marketing minds driven by a shared mission to engineer the future and safeguard our planet.

As part of our team, you'll be immersed in an environment that fosters growth, creativity, and collaboration. Here, you'll have the opportunity to push boundaries, tackle exciting challenges, and develop cutting-edge solutions that promote energy efficiency and reduce environmental impact. Every day offers the chance to make a meaningful contribution to a more sustainable future, driving innovations that help lower global carbon footprints. Together, we’re creating a legacy that goes beyond business—one that’s changing the world for the better.

The Accounts Payable Administrator is responsible for overseeing and managing the entire Accounts Payable process within the organization. This includes handling supplier setup and validation, maintaining accurate supplier banking information, ensuring data integrity, processing payments in a timely manner, resolving disputes related to invoicing, conducting account reconciliations, and providing crucial support during audits. This role requires keen attention to detail, proficiency in accounting software, strong communication skills, and the ability to meet deadlines in a dynamic work environment. The AP Administrator plays a vital role in maintaining financial accuracy and compliance through effective management of accounts payable functions.

Key Responsibilities

• Manage the end-to-end supplier setup and validation process, ensuring accuracy and compliance
• Uphold data integrity standards to guarantee the accuracy of financial records and reports
• Efficiently handle payment processing, ensuring timely and accurate disbursements to suppliers. Process weekly payment runs including ACH, wire, and manual checks
• Act as a point of contact for dispute resolution, collaborating with internal and external stakeholders to address and resolve invoicing issues
• Process high volume invoices from vendors
• Reviews vendor invoices against purchase orders for accuracy of quantity, unit price, terms of payment, and other charges
• Conduct account reconciliations to verify the accuracy of financial transactions
• Handle voids, stop payments, check re-issue and work to resolve stale-dated checks
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Support Month-end Closing, Accruals, and Reporting
• Ensure Statutory Compliance and Audit Support
• Provide Ad-hoc Support for Special Projects and Process Improvements
• Provide support during audits, ensuring all relevant AP documentation is readily available and in compliance

Role Requirements

• High School diploma or equivalent. Degree in Accounting, Finance, or a related field preferred
• 3-5 years of experience with full cycle A/P in an ERP system, with a strong understanding of AP processes and best practices
• Intermediate to advanced Excel skills; experience using pivot tables and other advanced functions
• Familiarity with ERP systems (e.g. Infor LN) and Power BI
• Effective communication skills to collaborate with internal teams and external suppliers
• Ability to work independently and meet tight deadlines in a fast-paced environment
• Highly organized with a focus on problem solving and good time management