Accounts Receivable Administrator

Armstrong Fluid Technology; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Armstrong Fluid Technology in New York seeks an Accounts Receivable Administrator to maintain accurate receivables records and support timely payments. This non‑supervisory role requires attention to detail, strong communication, and teamwork to foster smooth financial operations.

You will post daily cash, reconcile ledgers, liaise with customer service and sales to resolve payment issues, monitor aging, assist month‑end close, and help improve processes to reduce DSO while maintaining compliant

Qualifications

• Bachelor's Degree in Business, Finance, or Accounting.
• Minimum 2 years' accounts receivable experience.
• Strong mathematical skills.
• Intermediate Excel skills.
• Excellent communication skills, written and verbal.

Responsibilities

• Process daily cash postings to the AR sub-ledger and reconcile remittance advice.
• Liaise with customer service, shipping, warranty and sales to resolve payment disputes and documentation.
• Monitor and collect accounts receivable by contacting clients via phone, email, and mail.
• Follow up with customers on questions related to payments or supporting documents.
• Assist in month-end and year-end close processes related to accounts receivable.
• Provide backup documentation for audit requirements.
• Perform account reconciliations and monitor customer details.
• Monitor aging reports and coordinate with AR team to ensure timely payments.
• Maintain accurate customer records and credit limits; manage AR insurance during setup.
• Recommend and implement process improvements to reduce DSO.
• Participate in quarterly inventory cycle counts.

Skills

Strong mathematical skills

Excellent communication skills

Intermediate Excel skills

Education

Bachelor's Degree in Business, Finance, or Accounting

Tools

Excel

Job description

Imagine working at the forefront of innovation in fluid-flow technology, with over 1400 colleagues across the globe, and contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a community of the brightest and most creative technical and marketing minds driven by a shared mission to engineer the future and safeguard our planet.

As part of our team, you'll be immersed in an environment that fosters growth, creativity, and collaboration. Here, you'll have the opportunity to push boundaries, tackle exciting challenges, and develop cutting‑edge solutions that promote energy efficiency and reduce environmental impact. Every day offers the chance to make a meaningful contribution to a more sustainable future, driving innovations that help lower global carbon footprints. Together, we’re creating a legacy that goes beyond business—one that’s changing the world for the better.

Job Summary/Basic Functions

The Accounts Receivable Administrator will ensure accurate accounting records for receivables and receipts within the company. This is a responsible, non‑supervisory position. Duties include a variety of clerical and bookkeeping tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical and/or technical reports.

Specific Duties / Essential Functions

• Perform daily cash management duties, including the posting of cash to the accounts receivable sub‑ledger and reconciliation of customer payment remittance advice.
• Liaison with customer service, shipping, warranty and sales departments to facilitate disputes holding up payment, invoice, acct note documentation, deposits, track and process customer rebates and commissions and customer account management, including new account creation.
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail.
• Follows up with customers for questions related to payments or supporting documents requested.
• Assist in month‑end and year‑end closing processes related to accounts receivable.
• Provide backup documentation for audit requirements.
• Perform account reconciliations and monitor customer account details.
• Monitor aging reports and work closely with other members of the Accounts Receivable team to ensure timely payments and resolve past due accounts.
• Maintain accurate and up‑to‑date customer records and credit limits in line with AR insurance approvals; apply for A/R insurance as needed during new customer set up and as updates are warranted.
• Recommend and implement process improvements to enhance efficiency and reduce DSO (Days Sales Outstanding).
• Other projects or work assigned by management, i.e. involvement in quarterly inventory cycle counts.

Preferred Qualifications/Education/Experience

Education and Experience

• Bachelor's Degree in related fields, i.e. Business, Finance, Accounting.
• Minimum 2 years' experience in accounts receivable.
• Strong mathematical skills
• Intermediate Excel skills.
• Excellent communication skills, (written and verbal)