Senior Accounts Payable Associate

Jobtailor; Los Angeles (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Jobtailor is seeking an experienced Accounts Payable professional in Los Angeles, CA to manage invoice processing, payments, and vendor data with a focus on internal controls and accuracy.

The role supports monthly closes, accruals, and reporting while collaborating with offshore and cross-functional teams to ensure timely, compliant AP activities.

Qualifications

• Bachelor's degree required.
• Minimum of 5 years of Accounts Payable experience (financial industry/alternative investment management preferred).
• Strong organizational and time management skills with deadlines in focus.
• Solid understanding of AP processes, controls, and data integrity.
• Excellent interpersonal and communication skills to build relationships across levels.
• Ability to work independently and in a team within a dynamic environment.
• Experience with ERP/invoice workflow automation tools (Power Automate, Concur, Dynamics 365) is a plus.
• Proficient in Microsoft Office Suite.

Responsibilities

• Review and process vendor invoices for management companies, remote offices, and fund-level entities, ensuring compliance with polices, coding, and approvals.
• Prepare payments through ACH, wire, and check while meeting internal controls and deadlines.
• Monitor AP aging and manage AP inboxes to support cash flow planning and deadlines.
• Assist with employee expense reimbursement per T&E policies and controls.
• Maintain vendor master data, onboarding, banking instructions, payment terms, and tax documents.
• Support monthly/quarterly/yearly close with accruals and reconciliations.
• Maintain vendor relations and cross-functional communication on payment inquiries.
• Collaborate with offshore team for AP activities to ensure accurate, timely, compliant execution.
• Assist departments and investment teams with expense allocation and approvals.
• Maintain records per policies and support audits and operational needs.
• Assist with 1099 reporting and annual tax filing by reviewing vendor records and tax docs.
• Support external audits with requested documentation and reports.
• Identify process improvements and drive automation to strengthen controls.

Skills

Accounts Payable

Vendor management

Time management

Attention to detail

Communication

Independent work

Education

Bachelor's degree

Tools

Power Automate

Concur

Microsoft Dynamics 365

Microsoft Office Suite

Job description

Job Responsibilities

• Review and process vendor invoices for management companies, remote offices, and fund-level entities, ensuring compliance with company policies and contractual terms, accurate allocation coding, proper supporting documentation, and approvals.


• Prepare and execute payments through ACH, wire transfer, and check while ensuring compliance with internal controls, accuracy, approvals, and payment deadlines are met.


• Monitor and maintain AP aging report within established payment terms while effectively managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines.


• Assist with the administration of the employee expense reimbursement program including the review, audit, and processing of expense reports in accordance with company T&E policies and internal controls.


• Maintain and update vendor master data, including onboarding and validation of required information such as banking instructions, payment terms, and tax documentation.


• Support the monthly, quarterly, and annual close processes through the preparation of accruals, reconciliations, and recording of expenses.


• Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner.


• Collaborate and review with the offshore team for all AP related activities to ensure accurate, timely, and compliant execution of AP processes.


• Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.


• Maintain accurate records and documentation in accordance with policies, procedures, and support operational needs.


• Assist with 1099 reporting and annual tax filing requirements by reviewing vendor records, validating tax documentation, and ensuring accurate reporting.


• Support external audits by preparing and providing requested documentation, reports, and information to ensure timely and accurate audit completion.


• Identify process improvements and support continuous initiatives that enhance efficiency, strengthen controls, and support automation efforts across the AP function.

Requirements

• Bachelor's degree required.


• Minimum of 5 years of Accounts Payable experience (preferably in financial industry/alternative investment management).


• Excellent organizational and time management skills with the ability to manage workload and meet deadlines.


• Strong understanding of AP processes, functions, and internal controls.


• High level of accuracy, attention to detail, and commitment to data integrity.


• Strong interpersonal and communication skills with the ability to build credibility and positive working relationships across all levels of the organization, coupled with a collaborative mindset, positive attitude, and strong work ethic.


• Ability to work independently and as part of a team in a dynamic environment.


• Experience working with ERP systems and invoice workflow automation tools (Power Automate, Concur, Microsoft Dynamics 365 is a plus).


• Proficient in Microsoft Office Suite.

Core Competencies

Demonstrates expertise in Accounts Payable processes, including invoice processing, payment execution, and compliance with internal controls. Proficient in managing vendor relationships and supporting financial reporting and audits while ensuring data integrity and accuracy.