Accounts Payable Manager

Syntax Talent Solutions; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Syntax Talent Solutions in Miami seeks an AP Analyst to own end-to-end accounts payable processes, from vendor setup to payments, while partnering with engineering, procurement, and finance teams to resolve issues. You will support cash flow management and help modernize AP operations with process improvements.

This role requires strong attention to detail, multi-entity experience, and hands-on AP/ERP proficiency.

Qualifications

• Experience in end-to-end AP processing and vendor management.
• Strong understanding of AP accounting, accruals and reconciliations.
• Experience supporting month-end close and reporting.
• Proficiency with AP/ERP systems and intermediate Excel.

Responsibilities

• Set up new vendors and maintain vendor master data.
• Process invoices/POs with proper coding and approvals.
• Review invoices for accuracy and resolve discrepancies.
• Prepare and process vendor payments (ACH, wires, checks).
• Collaborate with cross-functional teams to resolve AP issues.
• Assist month-end close with journals and reconciliations.
• Prepare AP aging reports and analyze payment trends.
• Support audits and internal controls improvements.
• Identify opportunities to streamline AP processes and leverage AI automation.

Skills

AP processing

Vendor setup

Cross-functional collaboration

Excel reporting

Attention to detail

Time management

Journal entries

Analytical skills

Education

Bachelor's degree in Accounting/Finance

Associate degree + AP experience

CAPS/CAPP certification an advantage

Tools

ERP systems

Microsoft Excel

Job description

Join a growing organisation where Accounts Payable is treated as a critical business partner, not just a back-office function. This is a direct hire opportunity for an AP Analyst who wants ownership, variety, and the chance to work closely with multiple departments while helping modernise and streamline AP processes.

About the Role:

In this role, you will manage end-to-end Accounts Payable activities, ensuring accurate vendor setup, invoice processing, and payment execution. You will play a key part in close processes, reporting, and analysis, while partnering with internal teams and vendors to resolve issues and support strategic initiatives. Your work will directly impact cash flow management, financial accuracy, and the continuous improvement of AP operations.

Key Responsibilities:

• Set up new vendors and maintain vendor master data in accordance with company policies and controls.
• Process invoices and purchase orders accurately and on time, ensuring proper coding, approvals, and documentation.
• Review vendor invoices for accuracy, investigate discrepancies, and resolve issues promptly.
• Prepare and process vendor payments, including bill payments, ACH, and wire transfers, in line with payment terms and schedules.
• Collaborate with engineering, procurement, construction, corporate development, finance, legal, and treasury to resolve AP-related issues and support business initiatives.
• Assist with month-end and year-end close by preparing journal entries and reconciling AP-related accounts.
• Prepare AP aging reports, monitor outstanding balances, and analyse vendor payment trends.
• Support financial reporting and variance analysis with accurate AP data and explanations.
• Engage vendors by phone to validate and confirm banking details, perform test payments, and handle invoice and payment inquiries.
• Maintain positive vendor relationships and manage account reconciliations, disputes, and issue resolution.
• Ensure AP activities comply with company policies, GAAP, and applicable regulatory requirements.
• Provide documentation and explanations to support internal and external audits of AP processes and transactions.
• Identify opportunities to streamline AP processes and improve efficiency, including leveraging AI automation while safeguarding data integrity.
• Support the implementation of new tools and practices to enhance AP accuracy and reduce cycle times.

Key Requirements:

• Proven experience in an Accounts Payable or AP Analyst role with responsibility for end-to-end AP processing.
• Strong hands-on skills in vendor setup, invoice processing, PO matching, and payment execution (ACH, wires, and checks).
• Solid understanding of AP accounting, including accruals, journal entries, and account reconciliations.
• Experience supporting month-end and year-end close activities in a corporate finance environment.
• Proficiency with AP/ERP systems and intermediate Excel skills for reporting and analysis.
• Demonstrated ability to work cross-functionally with finance and non-finance teams to resolve issues.
• Strong attention to detail and accuracy, with the ability to manage high volumes of transactions.
• Clear, professional communication skills for managing vendor and internal stakeholder relationships.
• Ability to prioritise tasks, meet deadlines, and work independently with minimal supervision.
• Experience in a multi-entity or project-based environment (e.g., engineering, construction, or infrastructure).
• Exposure to AI-driven or automated AP tools and workflows.
• Background supporting audit requests and implementing internal controls improvements.
• Familiarity with treasury processes and cash management practices.
• Experience contributing to process improvement or system implementation projects.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Associate degree plus relevant AP experience will be considered.
• Professional certification such as Certified Accounts Payable Specialist (CAPS), Certified Accounts Payable Professional (CAPP), or similar is an advantage.
• Ongoing professional development in accounting, ERP systems, or process automation is beneficial.

If you are a detail-focused AP professional who enjoys both transactional work and process improvement, this direct hire role offers a strong platform to grow your impact.