Accounts Payable Manager

Jobtailor; San Antonio (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Jobtailor is hiring for a Senior Accounts Payable role in Texas. You will oversee the AP team, manage workflows, and approve disbursements to ensure accurate payment and proper GL coding.

You will liaise with vendors and internal partners, review ACH requests, and drive best practices across the function. The role requires a degree in accounting or business administration or substantial accounting experience with supervisory duties, strong communication, and robust analytical skills.

Qualifications

• Bachelor’s degree in accounting or business administration or 5+ years accounting experience with 2+ years in a supervisory role.
• Thorough understanding of accounts payable functions.
• Experience with OCR based AP system preferred.
• Strong interpersonal, written communication, and presentation skills.
• Excellent problem diagnosis and analytical skills.
• Ability to motivate staff and work independently or in cross-functional teams.

Responsibilities

• Oversee the accounts payable team, manage the AP workflow process, direct the processing of invoices, and approve disbursements.
• Understand the entire AP workflow process and interfaces with billing, AP, and general ledger systems.
• Manage vendor and customer relations and review vendor maintenance and ACH requests.
• Develop, implement, and maintain AP policies and best practices.
• Prepare monthly and yearly accruals and adjustments for the accounting cycle.
• Ensure timely communication of aging issues and maintain inter-company voucher processes.
• Provide support to Finance Leadership for key performance reports and cross-functional projects.

Skills

Excellent communication

Analytical skills

Organizational skills

Project management

Team leadership

Cross-functional collaboration

Detail-oriented

Problem solving

Education

Bachelor’s degree in accounting or business administration

5+ years accounting experience with 2+ years in management

Tools

OCR-based AP system

Accounting software

Microsoft Office Suite

Job description

Responsibilities

• Oversee the accounts payable team, manage the AP workflow process, direct the processing of invoices, and approve disbursements.
• Responsible for accurate payment and accounting for payables, to include proper G/L account coding in processing invoices, distinguishing the appropriate accounting period, determining company, branch, or division allocation, and prepaid expenses.
• Understand the entire AP workflow process.
• Manage vendor and customer relations.
• Review vendor maintenance and ACH requests.
• Understand the interfaces between the billing system, accounts payable system, and general ledger system.
• Resolve discrepancies on vendor accounts by interfacing with other departments & vendors efficiently and effectively.
• Partner with other departments to research and interpret accounting policy and apply observations and recommendations to operational issues.
• Develop, implement, and maintain systems, procedures, and policies, and A/P best practices to ensure adherence to Company guidelines.
• Oversee the inter-company voucher process and ensure that the inter-company AP payment and AR payment applications are working systemically as they should.
• Prepare monthly and yearly accruals and adjustments for the accounting cycle.
• Ensure all account aging issues are identified and communicated in a timely manner.
• Account for monthly adjustments for M&A payables in the system and journal entries for expense accruals.
• Responsible for maintaining relationships with key internal and external stakeholders.
• Actively participate in and drive the continuous improvement culture by identifying and eliminating barriers to accuracy, productivity, and quality.
• Provides support to Finance Leadership for the coordination and preparation of key performance reports for both operations and corporate management.
• Works on special projects directed by Accounting Leadership.
• Other duties as assigned by supervisor.

Requirements

• Bachelor’s degree in accounting or business administration; OR five plus years of accounting experience with at least two years in a managerial or supervisory role.
• Thorough understanding of accounts payable functions.
• Experience with OCR based AP system preferred.
• Strong interpersonal, written communication, and presentation skills.
• Excellent problem diagnosis and analytical skills.
• Excellent organizational ability and time management skills.
• Excellent supervisory and analytical skills.
• Ability to motivate staff.
• Must be results-oriented and demonstrate the ability to work independently and in a team environment as well as to lead and/or participate in cross-functional teams.
• Committed to data quality and high standards for accuracy.
• Strong attention to detail.
• Ability to thrive in a fast-paced, technology-driven, service environment.
• Strong communication skills with experience collaborating and a strong ability to partner across the organization to drive decisions and change.
• Excellent project management skills, including successful leadership of projects from planning phase through completion.
• Experience working in a geographically distributed, multi-site organization and multi-systems is highly desirable.
• Proficient in accounting software and Microsoft Office Suite or related software.

Core Competencies

Demonstrates expertise in accounts payable management, including invoice processing, vendor relations, and financial reporting. Proficient in developing and implementing best practices to enhance operational efficiency and accuracy in a fast-paced environment.