Accounts Payable Administrator

UPERIO USA; Fredericksburg (VA); On-site; USD 38,000 - 54,000; Full time

Job summary

UPERIO USA in Fredericksburg, VA is seeking an Accounts Payable Clerk to process invoices for payment and maintain records. This full-time position is based in our Fredericksburg office, five days a week.

You will verify expense reports, reconcile balances, facilitate vendor payments, and set up ACH payments or checks. Proficiency with QuickBooks, SAP-B1 or Sage and Microsoft Office is preferred.

Qualifications

• Experience with processing expense reports and vendor payments.
• Ability to maintain confidential records and handle sensitive information.
• Strong organizational skills and attention to detail.
• Experience with accounting software systems and learning new platforms.
• Proficient in Microsoft Office applications.

Responsibilities

• Receive and verify invoices for payment and reconcile with records.
• Facilitate vendor payments and verify PO details and federal IDs as needed.
• Reconcile monthly statements and transactions to support accounting ledgers.
• Set up ACH payments or issue checks; file documents by vendor in ERP.
• Identify discounts, issue amendments or stop payments as required.
• Maintain organized documentation and assist with related duties.

Skills

Attention to detail

Reliability

Ability to learn accounting software

Tools

QuickBooks

SAP-B1

Sage

Microsoft Office

Job description

Description

The Accounts Payable Clerk will be responsible for properly processing invoices for payment and maintaining records.

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Processing payments to vendors on a regular basis. This includes putting together invoices, PO’s and other supporting documentation. Setting up payments for ACH in the bank templates or processes checks. Files all documents by vendor and makes sure there are copies in ERP.
• Other related duties as assigned.

Requirements

• Must be reliable and extremely trustworthy.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• QuickBooks / SAP-B1 / Sage experience preferred.
• Excellent knowledge of Microsoft Office

This position is fulltime working out of our Fredericksburg Office 5-days a week.