Accounts Payable Administrator

United-Way-of-Metropolitan-Dallas-In; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

403b retirement savings plan

PTO

Parental Leave

Life & AD&D

Long-term disability

Job summary

United Way of Metropolitan Dallas is seeking an Accounts Payable Administrator to manage ongoing AP activities, onboarding, and accurate expense recording. You will support the finance team, ensure timely vendor payments, and assist with audits and IRS 1099 processing.

The role focuses on process improvement, compliance with UWMD policies, and providing excellent internal and external customer service while handling sensitive donor information.

Qualifications

• Associate's degree or certificate in accounting/related field required.
• Minimum 2 years of accounts payable experience, nonprofit preferred.
• Familiarity with Sage Intacct and Tipalti helpful but not required.
• Strong Excel and general ledger proficiency; GAAP knowledge.

Responsibilities

• Process weekly accounts payable run and invoices.
• Vendor onboarding into UWMD’s payment system.
• Respond to internal staff and external vendors with payment information.
• Ad-hoc reporting, audit support, and other tasks as required.
• Assist with IRS 1099-MISC processing and year-end activities.

Skills

GAAP knowledge

Microsoft Office

Communication

Analytical thinking

Organizational skills

Confidentiality

Education

Associate's degree or certificate in accounting/finance/business administration

Tools

Sage Intacct

Tipalti

Job description

Calling all Dreamers, Leaders, Social Innovators, Change-Seekers!!United Way of Metropolitan Dallas is a social change organization that unites the community to create access and opportunity for all North Texans to thrive. We bring together passionate change-makers alongside corporate, civic and nonprofit partners to drive lasting change and equity in education, income and health—the building blocks of opportunity. And for over 100 years, North Texans who share this passion have joined with us to LIVE UNITED.POSITION SUMMARYThe Accounts Payable Administrator manages day-to-day accounts payable activities including timely vendor payments, vendor onboarding, and accurate recording of organizational expenditures. The role also supports Finance as needed and oversees the timely payment of allocations and designations.WORK DELIVERABLES:Process operating expense invoices daily, ensuring compliance with UWMD policies and timely payment. Communicate invoice exceptions to staff and vendors as needed.Coordinate vendor onboarding in Tipalti, including gathering contact information, sending invitations, tracking onboarding status, and providing vendor support. Communicate with vendors regarding payment inquiries and outstanding payments.Provide a high level of customer service by responding to employee and vendor payment inquiries.WORK DELIVERABLES (cont)Support non-Tipalti payment processing as needed, including serving as backup for payment activity within Bank of Texas, and maintaining the security and integrity of check stock.Research and resolve outstanding checks, including clearing, reissuing, or initiating stop payments following monthly reconciliation.Manage vendor account reconciliations and resolve discrepancies and in a timely manner.Support the annual audit by preparing schedules, retrieving invoices, and responding to auditor questions.Assist with verification, processing, and issuance of IRS Form 1099-Misc by the applicable IRS deadlineAdditional duties as assigned and provide additional support as neededESSENTIAL FUNCTIONS:50% - Preparation of weekly AP run including processing invoices35% - Vendor onboarding into UWMD’s payment system10% - Responding to internal staff and external vendors regarding payment information5% - Ad-hoc reporting, audit support, other tasks as requiredREQUIRED CORE COMPETENCIESLeads with a mindset of continuous improvement and has ability to identify and deploy process improvements in a fast-paced operating environmentSelf-driven, highly motivated and flexibleAbility to work well under pressure, meet prescribed deadlines and handle multiple assignments simultaneouslyEffective analytical and problem-solving skillsExcellent organizational skillsStrong interpersonal and communication skillsBasic GAAP accounting knowledgeOutstanding computer proficiency (Microsoft Office, general ledger application)Ability to maintain confidentiality of donor and other sensitive information of the organizationTo perform the job successfully, competitive applicants should demonstrate the following:Mission-Focused: Create real social change that leads to improving community disparities.Relationship-Oriented: Ability to communicate effectively to develop, grow and sustain aligned relationships. Knows how to capture and record relevant information and how to interpret and utilize the information to forge partnerships, collaborate, cultivate, grow, sustain, and strengthen internal and external relationships.Results-Driven: Dedicated to shared and measurable goals; creating, resourcing, scaling, and leveraging strategies and innovations for comprehensive impact.Champion Stewardship: Our actions, behaviors, and decisions on behalf of our donors must be transparent, meet the highest ethical standards, and align with organizational goals.Education:Minimum Associate's degree or Certificate in accounting, finance, business administration, or related field.Experience:Minimum of 2 years of experience in accounts payable processing, preferably in a nonprofit or educational institution.Preferred Working knowledge of non-profit fund accounting principlesFamiliarity with Sage Intacct and Tipalti helpful but not requiredInspired to be a part of the change? We invite you to apply: Careers - United Way of Metropolitan Dallas (unitedwaydallas.org)United Way of Metropolitan Dallas offers:Medical, Dental, Vision, 403b retirement savings plans, Life & AD&D, LTD, PTO, Parental LeaveJoin the Live United team to be part of the change. Apply Today!