Accounts Payable Supervisor - Hybrid Role | Full-Time

The Staff Pad; United States; Hybrid; USD 70,000 - 95,000; Full time

Job summary

The Staff Pad is partnering with an established organization to identify an experienced Accounts Payable Supervisor to oversee and streamline accounts payable operations across multiple business entities from their DFW office.

This hybrid, full-time role focuses on leading the AP team, standardizing processes, strengthening controls, and ensuring timely payment processing and month-end close activities. Collaboration with stakeholders across the organization is essential.

Qualifications

• Experience supervising accounts payable operations.
• Experience working in multi-entity organizations.
• Strong communication and stakeholder management skills.

Responsibilities

• Oversee and standardize accounts payable processes across multiple US entities.
• Manage weekly payment runs and ensure payments align with terms.
• Establish and monitor performance metrics for invoice processing and turnaround times.
• Coordinate month-end close activities and communicate progress to leadership.
• Ensure compliance with purchasing, PO, capex, and payment policies.
• Lead, coach, and develop the accounts payable team.

Skills

Accounts payable controls

Supplier reconciliations

Payment processing

Cash flow forecasting

Stakeholder management

Microsoft Office

Tools

ERP systems

Job description

Accounts Payable Supervisor - Hybrid Role | Full-Time

Dallas-Fort Worth Metroplex, United States

The Staff Pad is partnering with an established organization to identify an experienced Accounts Payable Supervisor to oversee and streamline accounts payable operations across multiple business entities from their DFW office.

This role is responsible for leading an accounts payable team, standardizing processes, strengthening financial controls, maintaining accurate reporting, and ensuring timely payment processing and month-end close activities.

The ideal candidate combines strong technical accounting knowledge with people leadership, process improvement skills, and the ability to collaborate effectively with stakeholders across the organization.

Schedule: Full-Time | Hybrid (3+ days per week in office)

What You'll Do

Key Responsibilities

• Oversee and standardize accounts payable processes across multiple US business entities, including supplier onboarding, one-time payments, and approval workflows
• Manage weekly payment runs, ensuring payments are processed accurately and in accordance with agreed terms while supporting effective working capital management
• Establish, monitor, and improve team performance metrics related to invoice processing, accuracy, and turnaround times
• Ensure timely reconciliation of cash activity and accounts payable transactions in collaboration with finance team members
• Oversee invoice processing and ensure appropriate matching to purchase orders and supporting documentation, where applicable
• Build strong working relationships with operational teams, ensuring timely resolution of accounts payable inquiries and escalations
• Reconcile accounts payable ledgers to supplier statements and maintain accurate cash flow reporting and forecasting
• Ensure compliance with purchasing, purchase order, capital expenditure, and payment approval policies
• Lead, coach, and develop the accounts payable team, promoting accountability, accuracy, and consistent service delivery
• Coordinate month-end close activities, monitor progress against established deadlines, and communicate updates to finance leadership
• Establish individual development plans, set performance expectations, and support continuous improvement across the team
• Collaborate closely with accounting and finance stakeholders to support financial reporting, process efficiency, and business operations
• Identify opportunities to improve workflows, strengthen internal controls, and enhance the overall effectiveness of accounts payable operations

What We're Looking For

Experience

• Demonstrated experience supervising or managing accounts payable operations and leading a team
• Experience using ERP or financial management systems
• Experience working in multi-entity organizations
• Experience in logistics, service-based, or private equity-backed environments is an advantage

Additional Skills and Attributes

• Strong understanding of accounts payable controls, supplier reconciliations, payment processing, and cash flow forecasting
• Excellent communication, problem-solving, and stakeholder management skills
• Ability to collaborate confidently with operational teams, finance leadership, and cross-functional stakeholders
• Strong organizational skills and the ability to manage competing priorities in a fast-paced environment with strict deadlines
• Proficiency in Microsoft Office and related financial reporting tools
• Ability to accommodate occasional adjustments to working hours to support collaboration across different time zones
• Act in the best interests of the organization, its customers, and its employees
• Strong commitment to clear, professional, and timely internal communication
• Demonstrated professionalism, accountability, and commitment to ethical business practices
• Ability to follow established policies, procedures, and internal control requirements