Accounts Payable & Administrative Coordinator

Professional Alternatives; Houston (TX); On-site; USD 45,000 - 50,000; Full time

Job summary

Professional Alternatives in Houston, TX is seeking an Accounting Administrative Coordinator to enter Accounts Payable invoices, credit card entries, and expense reports to maintain precise financial records. This is a full-time, in-office role with regular hours and proximity to East Houston.

You'll manage AP, process expenses, train new staff, and support month-end close by ensuring receipts and logs are accurate, while using QuickBooks or spreadsheets to enter transactions and maintain

Qualifications

• Requires high school diploma or GED.
• One-year certificate or associate degree preferred; accounting field preferred.
• 2+ years of AP experience with verifiable references; QuickBooks experience preferred.

Responsibilities

• Enter AP invoices and expense reports to keep accurate records.
• Distribute invoices for two entities and track credit card expenses.
• Ensure credit card statements are approved before month-end close.
• Verify and process daily employee expense reports.
• Maintain billing records and keep receipts organized.
• Monitor AP inbox and credit card alerts.
• Enter new hires and terminations into credit card systems.
• Process monthly inter‑company invoices and manifests.
• Assist in training new employees and back up other accounting duties.

Skills

Accounts payable

QuickBooks

Record keeping

Training others

Education

High school diploma or GED

One-year certificate (college/technical school)

Associate degree in accounting

Tools

QuickBooks

Job description

Professional Alternatives in Houston, TX is seeking an Accounting Administrative Coordinator to enter Accounts Payable invoices, credit card entries, and expense reports to maintain precise financial records. This is a full-time, in-office role with regular hours and proximity to East Houston.

You'll manage AP, process expenses, train new staff, and support month-end close by ensuring receipts and logs are accurate, while using QuickBooks or spreadsheets to enter transactions and maintain