Accounting Administrative Coordinator (AP)

Professional Alternatives; Houston (TX); On-site; USD 45,000 - 50,000; Full time

Job summary

Professional Alternatives in Houston, TX is seeking an Accounting Administrative Coordinator to enter Accounts Payable invoices, credit card entries, and expense reports to maintain precise financial records. This is a full-time, in-office role with regular hours and proximity to East Houston.

You'll manage AP, process expenses, train new staff, and support month-end close by ensuring receipts and logs are accurate, while using QuickBooks or spreadsheets to enter transactions and maintain

Qualifications

• Requires high school diploma or GED.
• One-year certificate or associate degree preferred; accounting field preferred.
• 2+ years of AP experience with verifiable references; QuickBooks experience preferred.

Responsibilities

• Enter AP invoices and expense reports to keep accurate records.
• Distribute invoices for two entities and track credit card expenses.
• Ensure credit card statements are approved before month-end close.
• Verify and process daily employee expense reports.
• Maintain billing records and keep receipts organized.
• Monitor AP inbox and credit card alerts.
• Enter new hires and terminations into credit card systems.
• Process monthly inter‑company invoices and manifests.
• Assist in training new employees and back up other accounting duties.

Skills

Accounts payable

QuickBooks

Record keeping

Training others

Education

High school diploma or GED

One-year certificate (college/technical school)

Associate degree in accounting

Tools

QuickBooks

Job description

Job ID#: 41972

Title: Accounting Administrative Coordinator

Location: East Houston/Zip Code 77029

Direct Hire

Salary 45-50K depending on experience ($22-24 hour)

Schedule: 8:00 AM–5:00 PM, Monday through Friday

8-hour workday with a 1-hour lunch

This is a full-time, in-office position

Overview

The Accounting Administrative Coordinator enters Accounts Payable invoices, credit card entries, and expense reports to keep accurate accounting records.

Job Duties

• Receives and distributes invoices to internal staff for 2 company entities.
• Tracks and records credit card expenses incurred by the organization.
• Ensures credit card statements are approved by the appropriate executive before end of month close.
• Verifies and processes daily expense reports from employees.
• Ensures expenses are properly categorized and accounted for.
• Tracks and follows up on outstanding payments.
• Maintains billing records and payment receipts
• Monitors AP inbox email and credit card alerts.
• Enters new hires and terminations into company credit card systems.
• Processes monthly manifest tickets and inter-company invoices.
• Maintains accurate and organized financial records.
• Enters financial transactions into QuickBooks or spreadsheets.
• Monitors receipts and credit card statements for the office.
• Updates purchase order log including invoices, credit card receipts, quotes, bills of lading, freights, and proof of delivery per PO number.
• Assists in training new employees.
• Fills in as back up for additional accounting activities while employees are out.
• Places tickets for building maintenance, special requests, and IT requests.
• All other duties as assigned.

Skills/Requirements

• High school diploma or general education degree (GED) required.
• One-year certificate from college or technical school preferred.
• Associate degree or equivalent from two-year college or technical school preferred, accounting field preferred.
• 2+ years of AP experience with verifiable references
• QuickBooks recent experience preferred

Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent.